Secretary

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Draft slides, meeting notes and documents for executives
• Minutes of Meetings
• Administrative support to the Board of trustees and committees
• Preparing and maintaining documents, minutes, and agendas of the Board and Committee meetings
• Maintaining Board records and governing documents
• Coordination between board, HOS, HOO, CODs etc, whenever required
• Coordinating with vendors or delegates whenever required
• Maintaining and communicating board calendars and appointments
• Getting the required data and information from various departments and sources that will enable the board to make appropriate decisions
• Good command of English, fast at taking notes and typing it out
• Experience/ credibility in handling confidential matters

Required Qualifications and Skills

• Bachelors degree / Diploma in secretarial practice
• Proficient in secretarial tasks and office management
• Excellent MS Office knowledge and English proficiency
• Maintains a high level of tact and confidentiality
• Calendar Management and scheduling
• Liaison skills with both internal and external stakeholders at all levels
• Strong verbal and written communication skills
• Presentation skills
• Should be open to working on Saturdays

This position is a contract role open to permanent absorption after evaluation.