People Operations - Administrator

Company Description:

HBK Offshore Accounting Services LLP, operating as HBK Connect and founded in 2023, is an extension of HBK CPAs & Consultants. Founded in 1949, HBK CPAs & Consultants is a multidisciplinary financial services firm that offers a wide range of tax, accounting, audit, business advisory, valuation, financial planning, wealth management, and support services. With hundreds of professionals, the company is committed to delivering exceptional client service to individuals, small businesses, multi-million-dollar corporations, and exempt organizations all across the United States. HBK is ranked 44th among Top 100 accounting firms by Accounting Today and has been consistently recognized as a Top 100 firm by INSIDE Public Accounting magazine. Its wealth advisory, HBKS Wealth Advisors, is ranked among the top US registered investment advisories by Financial Advisor Magazine.

About the Role

We are seeking a detail-oriented People Operations Administrator to join our People Team and provide critical administrative support to our US-based operations. This role will serve as an essential operational liaison, managing day-to-day HR administrative tasks, compliance activities, and coordination functions that keep our people operations running smoothly. The ideal candidate will be highly organized, proactive, and comfortable working across time zones to support our growing team.

Key Responsibilities

Create monthly dashboards on headcount, turnover, etc.

Generate and distribute regular HR reports as required

Audit and standardize employee data in HCM

Maintain accurate employee records and documentation

Track I-9 expiration dates, send reminders, and maintain audit logs

Process and manage all HR-related invoices

Monitor license renewal deadlines and proactively follow up to ensure timely compliance

Support pays for transparency auditing processes and maintains related documentation

Create and maintain L&D presentations and materials

Coordinate training sessions and track completion

Manage course enrollment and certification tracking

Process and track CPE (Continuing Professional Education) certificates and maintain records in LC Vista

Manage new course intake forms and ensure proper documentation in LC Vista system

Track mandatory training completion and follow up with team members who do not attend required training sessions

Provide general administrative support to the People Team as needed

Monitor benefits enrollment periods and generate participation reports

Support development of compensation ranges utilizing external resources, including Mercer data

Create and maintain standard operating procedures (SOP) for HR processes

Coordinate interview schedules

Accurately post job requisitions in Workday

Qualifications Required

Bachelor's degree in Human Resources, Business Administration, or related field

1-3 years of experience in HR administration or similar administrative role

Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

Excellent written and verbal communication skills in English

High attention to detail and accuracy in documentation

Strong organizational skills with ability to manage multiple priorities

Comfortable working flexible hours to collaborate with US-based team Preferred

Experience with Workday (LC Vista experience a plus)

Familiarity with US employment practices and compliance requirements

Previous experience in a professional services environment

Knowledge of credentialing and licensing processes Technical Skills

HRIS/database management; Workday preferred

Microsoft Excel (intermediate to advanced)

Presentation software (PowerPoint/Google Slides)

Document management systems

Video conferencing platforms (Zoom, Microsoft Teams)

Key Competencies

Detail-oriented: Maintains accuracy in all documentation and compliance tracking

Proactive: Anticipates needs and follows up without prompting

Reliable: Consistently meets deadlines and follows through on commitments

Collaborative: Works effectively with remote team members across time zones

Adaptable: Comfortable with changing priorities in a dynamic environment

Discreet: Maintains confidentiality of sensitive employee information

What We Offer

Opportunity to work with a US-based professional services firm

Exposure to diverse HR functions and US employment practices

Professional development and growth opportunities

Collaborative and supportive team environment