Manager - Admin

Experience: 710 Years

Location: Turbhe, Navi Mumbai

Reporting To: Managing Director

We are looking for a seasoned Admin Manager to oversee and streamline all administrative operations across our group companies Ashapura, Bazana & TradeBridge. The role requires strong people management, vendor coordination, infrastructure oversight, and policy implementation to ensure smooth day-to-day operations.

• Oversee end-to-end office administration across locations/entities
• Ensure smooth functioning of office infrastructure, facilities, and utilities
• Maintain administrative policies, SOPs, and compliance standards
• Manage housekeeping, security, transport, and pantry operations

• Identify, negotiate, and manage vendors for admin-related services
• Handle AMC contracts, renewals, and service quality checks
• Maintain accurate records of office assets, inventory, and consumables
• Ensure cost control and budget adherence for admin expenses

• Supervise and guide admin staff, support staff, and third-party service providers
• Allocate responsibilities and ensure timely task execution
• Coordinate with HR, Finance, and other departments for seamless operations
• Support onboarding and exit formalities from an admin perspective

• Ensure compliance with statutory, safety, and local regulatory requirements
• Maintain records related to leases, licenses, agreements, and audits
• Handle inspections and liaise with authorities when required

• Prepare MIS reports related to admin operations and costs
• Recommend process improvements to enhance efficiency and cost optimization
• Act as a single point of contact for all admin-related matters

• Strong administrative and organizational skills
• Vendor negotiation and cost management expertise
• People management and problem-solving ability
• Knowledge of facilities management and statutory compliance
• Proficient in MS Office and basic MIS reporting
• High attention to detail and ownership mindset

• Graduate / Post-Graduate in Administration, Management, or relevant field
• 510 years of proven experience in Admin / Facilities Management
• Experience handling multi-office or multi-company setups preferred

• Mature, dependable professional with hands-on admin experience
• Ability to handle pressure and manage multiple stakeholders
• Proactive, structured, and solution-oriented approach