Location Administration Manager

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The opportunity :

General Office Administration & Secretarial Management is accountable for processes and teams in two or more of the following areas: General Office Administration and Clerical Support. Reception/Telephone/Switchboard. Mailroom & Filing Support. Secretarial/Administrative Assistant Support.

Dedicated administration Manager will enhance our engagement and liaison with local authorities, which is crucial for our operations.

How you’ll make an impact :

• Operational Management: Directing daily facility operations, including building repairs, maintenance, and utility management (HVAC, electrical, plumbing).

• Preventive Maintenance: Developing and implementing comprehensive preventative maintenance (PM) programs to minimize unplanned downtime.

• Safety and Compliance: Ensuring 100% compliance with OSHA, EPA, and local environmental health and safety (EHS) laws, including managing risk assessments and fire safety systems.

• Vendor and Contract Management: Negotiating with and overseeing external contractors, vendors, and service providers for maintenance, security, landscaping, and specialized repairs.

• Budgeting and Cost Control: Developing and managing capital and operational budgets (CapEx/OpEx) to achieve cost-efficient operations.

• Facility Improvements: Managing construction projects, renovations, and equipment installations.

• Team Leadership: Supervising maintenance teams, technicians, and custodians, ensuring proper training and performance.

• Emergency Response: Acting as the primary contact for after-hours facility emergencies, such as power outages or security breaches. 

• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background :

• Technical Expertise: Strong knowledge of industrial electrical, mechanical, and HVAC systems.

• Leadership Skills: Ability to lead teams, manage contractors, and foster a safety-conscious culture.

• Experience: Generally, 5+ years of experience in facility management, maintenance, or engineering, preferably in a manufacturing or industrial environment.

• Problem-Solving: Proven ability to troubleshoot and resolve issues quickly to prevent production stoppages.

• Software Proficiency: Experience with CMMS (Computerized Maintenance Management System) and MS Office.

• Education: Bachelor’s degree in engineering, Facilities Management, or a related field preferred.

• Certifications: Certifications such as Certified Facility Manager (CFM), Facility Management Professional (FMP), or LEED are advantageous. 

• Performance Indicators (KPIs). Experience working as an Admin in a Factory/Plant/Manufacturing setup is mandatory.

• Fluency in Kannada is essential.

• Must have strong experience in coordinating with statutory and government bodies such as the Police Department, Fire & Emergency Services, Health Department, Municipality, and other regulatory authorities for obtaining and renewing licenses, permits, and approvals.

• Reduced downtime percentage.

• Budget adherence (planned vs. actual expenditure).

• Preventive maintenance schedule compliance.

• Proficiency in both spoken & written English language is required

   

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