Finance and Support Services

Requirement -

Knowledge (Education & Related Experience):

BCom /M. Com/ MBA/CA Inter/CMA Inter about 4-5 years of Post Qualification experience.

Experience of INGO environment preferred.

Experience of financial management, programme & project management, HRM and administration.

Skills (Special Training or Competence):

Project Financial management and data analysis skills.

Ability to represent Sightsavers India with key external stakeholders.

Excellent communication skills (both oral & written).

Capacity building or facilitation skills.

Ability to work with minimum supervision.

IT skill particularly handling Microsoft Office and accounting software.

Ability to understand and work with project budgets, forecasts, and reports.

Responsibilities -

Administration & Procurement - 15%

Logistic and travel arrangements for staff and visitors during field visits and

office meetings.

Liaise with contracted service providers for telephone, equipment

maintenance, Security etc, vehicle hire vendors, travel ticket booking

agencies, etc. for smooth operations.

Support & supervise the office assistant in proper maintenance of the office.

Ensure Safety arrangements are in place at office premises.

Ensure updated Emergency Manuals are in place and communicated to all

staff from time to time.

Ensure Safety and Security management meetings are regularly held.

Financial Accounting & Documentation (Direct Implementation) - 40%

Data entry in Tally for transactions under INR 20,000/-.

Uploading bank payments.

Preparing monthly closing balance schedules of Accruals, Payable,

Advances, Creditor, Debtors, Staff reimbursement, petty cash

Preparing BRS on a monthly basis.

Petty cash management.

Ensuring Cheque books and cash are kept under lock in fireproof safe.

Timely release of Programme / Travel Advance and reimbursement of

expenses to employees/TPA staff.

Settlement of vendor payments within the stipulated time.

Perform other finance related work assigned by the Line Manager from time to time.

Financial Accounting & Documentation (Partner) - 15%

Maintain partner database.

Manage soft and hard copies of PFAs and MOUs.

Generate MIS reports for different programmes on monthly basis.

Monthly Review of Partner MFRs.

Assist in partner financial reviews.

Asset Management - 10%

Manage organisation owned assets at State office and BRCs.

Ensure annual asset insurance and timely renewals and handle insurance

claims with the empanelled agent as needed.

Issue Asset ID numbers and tag assets accordingly.

Conduct annual physical asset verification.

Maintain separate records for assets below 5000.

Record non-capitalised project assets.

Ensure proper documentation for asset handover/takeover.

Support for Internal & External Audit and statutory compliances - 5%

Review & provide Audit vouchers as per requirement.

Sharing TDS details with HO.

Filing of monthly/Quarterly/ Annual professional tax return.

Ensure the deduction of TDS at higher rates than usual in case who have not

filed their income tax return in the last year as per Section 206AB.

Compliance to other Statutory requirements under IT/FCRA.

Human Resources - 10%

Maintaining and timely submission of the attendance and leave record along

with other statutory documents of the TPA managed staff members.

Coordinate with TPA agency for monthly invoice.

Verify & Allocate TPA staff salary to different projects for booking.

Ensure timely release of payments to TPA agencies post review of invoices.

Conduct Induction for new Joiners and make related information available

to them to perform their duties.

IT - 5%

Ensure smooth running of IT systems in the office including server and internet connections.

Provide IT related support to staff and consultants in coordination with ICT Manager.

Maintain inventory of IT infrastructure including warranty schedules and liaise with hardware/software vendors for maintenance activities.

Liaise with ICT Manager, Head Office, in addressing any IT related issue.

Maintain Not in use IT assets in consultation with ICT Manager.

Repair maintenance support for laptops issued to consultants.

Safeguarding

Ensure safeguarding principles are followed in programme implementation, training etc.

Ensure safeguarding documents and policies are shared and explained with all the parties (Partners, Venders, Suppliers etc) in coordination with state programme leads.