Executive Secretary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to our executive team. This role requires a dynamic individual who can manage multiple tasks simultaneously, prioritize competing deadlines, and handle confidential matters with discretion.

Experience : 7+ years

Qualification: Graduation

Responsibilities:

• Administrative Support:
• Provide day-to-day administrative assistance to the executive team, including calendar management, scheduling meetings, and handling domestic and international travel arrangements.
• Communication: Act as the point of contact between executives and internal/external stakeholders. Manage incoming communications, including phone calls, emails, and correspondence.
• Meeting Coordination: Organize and coordinate meetings, prepare agendas, and take meeting minutes as required. Follow up on action items to ensure timely completion.
• Document Management: Prepare reports, presentations, and other documents as needed. Maintain organized filing systems for both physical and digital files.
• Event Planning: Plan and coordinate events, including conferences, team building activities, and executive off-sites.
• Project Support: Assist with special projects and provide administrative support for ongoing company initiatives as directed by the executive team.
• Confidentiality & Discretion: Handle sensitive information with confidentiality and discretion, maintaining the highest level of professionalism in all tasks.