Executive Assistant to Executive Director / Managing Director

Job Description: Executive Assistant

Company: V Trans India Ltd

Company URL: https://vtransgroup.com/

Position: Executive Assistant

Location: Corporate Office Chembur Mumbai

Department: Management

Reporting To: Director

Role Summary

The Executive Assistant will provide high-level administrative and operational support to senior leadership. This role requires strong organizational skills, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage and maintain executive calendars, appointments, and meeting schedules
• Managing travel arrangements
• Prepare, review, and manage correspondence, emails, reports, and presentations
• Act as a point of contact between executives and internal/external stakeholders
• Organize and attend meetings, prepare agendas, take minutes, and follow up on action items
• Handle confidential and sensitive information with discretion
• Manage office documentation, filing systems, and record management
• Support in preparing MIS reports and management dashboards
• Track expenses, reimbursements, and support basic accounting coordination
• Follow up with departments to ensure timely completion of assigned tasks

Required Skills & Competencies

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• High level of professionalism and confidentiality
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Attention to detail and problem-solving mindset
• Strong coordination and follow-up skills