Executive Assistant - Projects (Real Estate)

The Executive Assistant - Projects will play a critical dual role by providing high-level executive support to senior leadership while coordinating end-to-end execution of real estate projects. This position requires strong understanding of DCPR regulations, Mumbai real estate processes, and the ability to track projects from planning and approvals through execution and delivery. The role demands high ownership, discretion, and cross-functional coordination.

Job Description

About the Role

Act as a strategic Executive Assistant to the senior leadership team, managing meetings, communications, and follow-ups on key action items.

Review and assist in evaluating draft sheets, financial documents, project term sheets, agreements, and other project-related commercial documentation, ensuring accuracy, completeness, and readiness for leadership review.

Coordinate real estate projects across planning, approvals, construction, marketing, sales, and handover stages.

Support leadership with structured reporting, presentations, project updates, and decision-support documents.

Ensure smooth coordination between internal teams and external stakeholders including architects, consultants, contractors, and authorities.

Track statutory approvals, documentation, and compliance related to DCPR norms and local regulations.

Maintain detailed project trackers, timelines, approval logs, and documentation repositories.

Organize and document project review meetings, MOMs, and closure of pending action items.

Monitor project milestones, identify potential delays or risks, and escalate proactively to leadership.

Assist in preparing executive and board-level updates on project status and compliance.

Handle confidential information with the highest level of professionalism and discretion.

About You

Minimum Qualification: Graduate (Civil Engineering, Business Administration, or related field preferred)

Minimum Experience: 3 7 years in real estate project coordination, executive assistance, or similar roles

Industry Requirement: Mandatory experience in real estate (Mumbai market preferred)

Regulatory Knowledge: Strong understanding of DCPR, approvals, and municipal processes

Project Understanding: Clear grasp of how a real estate project is executed from land stage to delivery

Tools Exposure: MS Excel, PowerPoint, Word; familiarity with project management or tracking tools is a plus

Communication: Strong written and verbal communication skills; ability to interact with senior leadership and external authorities

Why Join HN Safal?

At HN Safal, you will:

Work directly with senior leadership on high-value real estate projects.

Gain exposure to end-to-end project execution and strategic decision-making.

Play a pivotal role in ensuring timely delivery and regulatory compliance.

Build a long-term career path into Project Management, Strategy, or Leadership Support roles.