Executive Assistant

About Us: Mindset Wellness is a mental health and wellness platform dedicated to guiding individuals, families, and professionals toward meaningful personal transformation. We provide evidence-based therapeutic support, compassionate care, and a safe environment where people can take their first step toward emotional resilience and clarity. Our services include tailored therapy, coaching, and growth-focused wellness practices designed to support long-term well-being.

Working Model: Onsite

Location: Fort, Mumbai

Days: Monday - Saturday

Timings: 9:30 AM - 6:30 PM

Budget: 40-50k (depending on experience)

Experience: 1-3 years

About the Role: This role requires someone sharp, proactive, and extremely reliable. You will be working closely with two Directors and will be responsible for managing both professional and select personal responsibilities. We are looking for someone who does not need constant follow-ups and can take ownership of tasks with maturity and discretion. Freshers with strong potential and the right attitude are welcome to apply.

Key Responsibilities

• Manage calendars, scheduling, and travel arrangements for the Directors
• Coordinate meetings, prepare summaries, and track action points
• Prepare presentations and important documents within deadlines
• Ensure timely follow-ups on commitments and pending tasks
• Handle personal responsibilities and related coordination as required
• Manage payments, banking work, and basic financial coordination
• Maintain organized documentation including contracts, expense records, and internal trackers
• Coordinate with external vendors and partners
• Streamline daily operations to ensure smooth office functioning

What Were Looking For

• Smart, organized, and solution-oriented
• Proactive; takes initiative instead of waiting for instructions
• Strong communication skills (written and verbal)
• High level of discretion and confidentiality
• Ability to multitask and manage priorities efficiently
• Comfortable handling administrative, operational, and coordination work
• Detail-oriented and dependable

Why Join Us?

At Mindset Wellness, you wont just be managing calendars, youll be supporting leaders who are building meaningful impact in the mental health and wellness space.