Executive Assistant

About the Role:

We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative and coordination support to senior leadership. The role requires strong organisational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced professional environment.

Key Responsibilities:

Executive & Administrative Support

Manage calendars, appointments, meetings, and travel arrangements.

Handle correspondence, documentation, and day-to-day administrative tasks.

Act as a gatekeeper by prioritising communication and requests.

Manage confidential and sensitive information with discretion and professionalism.

Coordination & Communication

Serve as a primary point of contact between leadership and internal/external stakeholders.

Coordinate meetings, calls, and leadership interactions across teams.

Ensure timely follow-ups on action items, requests, and approvals.

Meetings & Documentation

Prepare agendas, presentations, and meeting materials.

Record minutes where required and track action items to closure.

Maintain organised and up-to-date records of meetings, documents, and communications.

Logistics & Scheduling

Plan and coordinate domestic and international travel.

Support logistics for leadership meetings, events, and stakeholder engagements.

Ensure smooth scheduling across multiple priorities and time zones.

Qualifications & Skills:

36 years of experience as an Executive Assistant or in a similar administrative role.

Strong organisational, time-management, and multitasking capabilities.

Excellent written and verbal communication skills.

High level of professionalism, discretion, and reliability.

Detail-oriented with the ability to anticipate requirements and take initiative.

Comfortable working in a dynamic and fast-paced environment.

Proficiency in MS Office.