Executive Assistant

Dear Applicants,

Greetings from Hindustan Platinum !!

We are hiring for Executive Assistant for the location of WADALA , PFB , the jd for your reference.

Job Description

Executive Assistant to Executive Director

Position Title: Executive Assistant

Department: Directors Office

Reporting To: Executive Director

Scope of Work: Directors Office, Chief Strategy Office, Chief Financial Office

Location: Wadala, Mumbai

Position Overview

The Executive Assistant to the Executive Director plays a dual role of high-level executive support and strategic project enablement. This role provides analytical, operational, and coordination support across the Directors Office, Strategy Office, and Finance Office. The position requires strong problem-solving capability, structured thinking, data analysis skills, and the ability to drive time-bound, cross-functional priorities. The EA acts as a strategic lever to enhance decision-making, accelerate key initiatives, and ensure seamless communication between internal and external stakeholders.

Key Responsibilities

1. Support for Executive Director

Back-office & Administrative Support

• Manage documentation, records, correspondence, and ad-hoc operational tasks.
• Prioritize and execute high-impact and time-bound tasks that do not fall under any specific department.

Strategic Projects & Special Assignments

• Serve as the Point of Contact (POC) for special projects including acquisitions, new facilities, and other high-priority initiatives.
• Provide backend project management supporttracking progress, consolidating updates, data crunching, and preparing business models and presentations.
• Conduct research, feasibility studies, risk assessments, and financial modelling for strategic decisions.

MIS & Data Support

• Prepare and analyze MIS related to EXIM, Sales, Trading, and other business functions.
• Develop dashboards, summaries and decision-support insights for the Executive Director.

External Stakeholder Management

• Act as managements POC for industry and regulatory bodies such as LBMA, LPPM, MCX, IIBX and others.
• Coordinate communication, documentation, and follow-ups with key partners and regulators.

2. Support for Strategy Office

• Provide financial and data analysis support including business models, strategic calculations, feasibility and scenario analysis.
• Collaborate with EXIM, IT, Finance, Operations, and business leaders to bring synergy and support cross-functional strategy initiatives.
• Act as the go-to connector between multiple project owners and the Strategy Office to ensure alignment and timely execution.
• Support implementation of change management programs to drive adoption of new strategies.
• Assist in aligning renewable energy operations including solar and wind projects with sustainability and ESG goals.

3. Support for Finance Office

• Liaise with IIBX, IIDI, MCX and other regulatory or trading bodies for finance-related operations.
• Assist during compliance audits for LBMA, LPPM, MCX and other authoritiesdata coordination, documentation and follow-ups.
• Conduct financial analysis, data compilation, reconciliations, and support trading-related reporting.

Expected Outcomes

• Faster and more accurate decision-making for senior executives through timely insights, structured data, and meaningful analytics.
• Single source of truth for project information , reducing time spent on coordination and improving consistency.
• Enhanced cross-functional synergy by bringing together Strategy, Finance, EXIM, IT, and Operations on key initiatives.
• Accelerated execution of strategic priorities by bridging gaps in planning, communication, and tracking.
• Improved stakeholder communication by acting as a reliable POC for internal teams and industry/regulatory bodies.

Qualifications & Experience

• Bachelors degree in Business, Finance, Economics, Engineering, or relevant field (MBA preferred).
• 38 years of experience in roles involving executive support, strategy, business analysis, finance, or project coordination.
• Strong analytical skills with proficiency in Excel, PowerPoint, and data modelling.
• Experience in working with cross-functional teams and senior leaders.
• Exposure to trading, EXIM, financial compliance, or regulatory bodies (preferred but not mandatory).

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