EA to Director

Were Hiring: Admin & Executive Assistant to Director

Location: Ahmedabad

Shift: Australian Shift (7:30 AM 4:30 PM)

Working Days: 5 Days

Industry: Outsourcing

About the Role

We are looking for a highly organized Admin & Executive Assistant to support the Founder in managing administrative operations, client coordination, and deal documentation.

This role is crucial in ensuring the smooth day-to-day functioning of the business while enabling the Founder to focus on client advisory and property acquisitions.

Key Responsibilities

Administrative Support

Manage calendar, meetings, and appointment scheduling

Organize internal documents, reports, and communication records

Prepare meeting notes and track follow-ups

Maintain structured digital filing systems

Client Coordination

Coordinate discovery calls and consultation meetings

Maintain and update client records in CRM

Track client interactions and follow-ups

Assist in onboarding new clients and managing documentation

Lead & Enquiry Management

Track enquiries from website, LinkedIn, referrals, and other channels

Maintain and update lead database in CRM

Schedule introductory calls with prospects

Ensure timely follow-ups with potential clients

Property Deal Administration

Maintain database of potential investment properties

Organize property reports, documents, and deal files

Coordinate with:

Real estate agents

Mortgage brokers

Conveyancers

Property managers

CRM & Pipeline Management

Maintain lead and client pipelines

Track deal progress and client stages

Ensure timely follow-ups and documentation updates

Skills & Requirements

2+ years experience in administration, executive assistance, or real estate support

Strong organizational and multitasking abilities

Excellent communication and coordination skills

Proficiency in Google Workspace / Microsoft Office

Familiarity with CRM tools

About the Company

An Australian-founded firm with a strong global presence, transforming how businesses build, operate, and scale.

With integrated expertise across Accounting, Mortgage Broking, and Financial Planning, the organization helps clients achieve operational excellence while enabling seamless global expansion with clarity, control, and confidence.

Apply Now

Email your CV: shraddha.verma@mantras2success.com

WhatsApp: +91 9662225657