Corporate Secretary Mumbai

Your role

Are you inclined for a career as Corporate Secretary and have interest in furthering your career in corporate and legal entity board governance? Are you looking for an opportunity to join a dynamic and collaborative team providing company secretarial administrative support to senior and experienced executives?

We’re looking for some like this to:

• act as point of entry for corporate secretarial matters and legal entity board corporate governance issues in respect of UBS Group entities in India and Asia Pacific, including assisting in organization and holding of regular and ad-hoc directors’ meetings and attendance to ancillary matters, annual general meetings, preparation of board and shareholders’ resolutions, preparation and review of documentation in compliance with statutory and regulatory requirements, attending to requests and matters generally in relation to corporate organization, authorizations, entity governance matters originated from offices in India and Asia Pacific;

• Preparing relevant documentation and processes in relation to the appointment/resignation of Board Directors and company officers, including consents to act and letters of resignation for directors joining/resigning and other corporate actions (i.e. returns of capital, dividend declaration, cancellation of shares, share issuances etc.);

• Monitoring legal and regulatory developments impacting the Corporate Secretary landscape in India;

• Liaising with external auditors and internal stakeholders with respect to the annual audit of financial statements;

• Maintaining corporate registers, including share registers, director registers, members registers etc.;

• Participating in global and regional projects including liaising/coordinating with stakeholders within UBS as well as external service providers;

• Collaborate and work closely with onshore and offshore colleagues and relevant stakeholders in other regions and departments on global enquiries and other statutory and regulatory reporting; and

• Work with other stakeholders in the establishment of new entities and closure of dormant entities in India and Asia Pacific.

Your team

You will work closely with dedicated and skilled colleagues of the APAC Corporate Secretary team. We manage our work independently but are also close team players, and we pride ourselves on collaborating with each other to maintain efficient and high-quality deliverables.

Your expertise

• Excellent written and verbal communications skills and fluency in English.

• Knowledge of India Companies Act 2013 requirements or candidate pursuing Company Secretary associate membership is preferred.

• Sound corporate secretarial experience gained from professional firms would be advantageous.

• Excellent drafting, analytical and interpretation skills.

• Confident and authoritative with strong communication, effective interpersonal and advisory skills.

• Motivated and self-driven, possess initiative to drive projects and able to work autonomously, prioritise and manage time effectively.

• Ability to work under pressure and independently.

• Good team player with a strong sense of responsibility, take pride in your work with dedication to quality.