Assistant Manager- Facilities Management

About Birlasoft:

Birlasoft is a global technology company enabling next-generation digital transformation through expertise in Cloud, AI, Data, and enterprise solutions. Combining industry proficiency with advanced digital capabilities, it helps businesses accelerate change with speed, scale, and purpose, delivering future-ready solutions that enhance agility, resilience, and customer experience. Part of the CKA Birla Group and led by Chairman Mrs. Amita Birla, Birlasofts nearly 12,000 professionals drive innovation while building a diverse, inclusive, and learning-oriented culture. With a strong focus on sustainability and long-term value creation, Birlasoft transforms enterprises and communities, earning its reputation as a trusted partner and one of the best places to work.

Role: Assistant Manager- Facilities Management

Location: Bengaluru

Experience : 8-10 Years

Role & responsibilities:

Facilities Management:

• Oversee the day-to-day operations and maintenance of the office facility.
• Ensure a safe, clean, and well-maintained working environment.
• Implement efficient processes for managing office spaces

Vendor Management, Payouts and Contract Management:

• Coordination with existing vendors and scouting & empanelment with new set of vendors for maintenance, cleaning, catering and other facility-related services.
• Ensuring contracts and agreements with vendors are well-drafted, adhered to by Monitoring vendor performance tools

Security and Safety:

• Implementing and maintaining security protocols
• Conducting regular safety audits and drills for the office premises.
• Managing emergency response plans and procedures

Budgeting and Cost Management:

• Manage budgets (CAPEX & OPEX) for facility-related expenses.
• Accrual and Provision monthly basis
• Actual vs Forecast for facility related expense

Compliance and Regulatory Knowledge:

• Ensuring compliance with local regulations and standards
• Keeping abreast of changes in laws.
• Handling permits, licenses, and other regulatory requirements

Asset Management:

• Asset Tagging and record management.

Space Planning:

• Precise requirement and data gathering space occupancy, records of retrofits and changes, planning future expansion, changes in workspace requirements.
• Optimize the office layout for efficient space utilization.

Project Management:

• Assisting Supervisor in projects related to office or renovations.
• Coordinating timelines, resources, and deliverables for projects.

Technology Integration:

• Implementing and utilizing technology for efficient operations
• Managing systems for access control, surveillance, and communication.
• Staying updated on emerging technologies relevant to facility.

Emp well-being:

• Create WOW factor employee experience.
• Office Ergonomics and aesthetic.
• Support services with better Speed, better quality and better TAT.

Guest House Hospitality Services:

• Providing a welcoming environment for Clients / Customers
• Ensuring high standards of cleanliness, comfort, and hospitality.
• Regular inspection of rooms and common areas to ensure quality standards in the office premises.
• Building positive relationships with frequent Customers Addressing customer feedback and concerns promptly and effectively.