Administrative Specialist

Location: Kochi SmartCity (In-Office)

Employment Type: Full-Time

Availability: Immediate

Work Schedule: 3:00 PM IST 11:00 PM IST

About PracticeSuite

PracticeSuite is a leading healthcare SaaS company providing comprehensive practice management, revenue cycle management, and patient engagement solutions to healthcare providers across the United States. Our mission is to empower medical practices with innovative technology, and our executive team is at the forefront of driving this vision forward.

Role Overview

We are seeking a highly organized, proactive, and articulate Administrative Specialist to provide comprehensive support to our CEO. This role is ideal for a motivated professionals (35 years of experience) who possesses exceptional communication skills and thrives in a fast-paced, high-growth environment. The successful candidate will act as a force multiplier for the CEO, ensuring operational efficiency and professional excellence. Prior experience in a similar role is required.

Key Responsibilities

• Proactively manage the CEOs calendar, including scheduling complex meetings across time zones and coordinating end-to-end travel arrangements.
• Draft, review, and edit high-level professional correspondence, reports, and presentations.
• Serve as the primary point of contact between the CEO and internal teams, as well as external partners and stakeholders.
• Organize and maintain confidential files, records, and documentation with the highest level of integrity.
• Assist in preparing agendas and materials for board meetings, executive briefings, and town halls.
• Utilize strong writing skills to assist in drafting internal communications and professional content as needed.

Qualifications

• Experience: 35 years of relevant experience in a similar position.
• Communication: Impeccable written and verbal English communication skills are mandatory.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general tech-savviness.
• Soft Skills: Strong multitasking abilities, superior time management, and a high level of discretion and professionalism.
• Spoken and written skill of Hindi, Tamil, and/or Arabic would be an added advantage
• Immediate availability to join is required.