Purchasing & Procurement Associate II

About the Role:
As a Purchasing & Procurement Associate, you will play a key role in supporting procurement operations by managing various tasks and ensuring a seamless flow of goods and services. Your contributions will help optimize the procurement process and support the organization's operational goals. This position offers the opportunity to build upon your procurement knowledge and develop professionally.

Responsibilities:
• Prepare and process more complex purchase requisitions and orders.
• Maintain detailed records of procurement activities and monitor the status of orders.
• Communicate with suppliers to obtain critical information, negotiate terms, and ensure timely fulfillment.
• Coordinate with internal departments to understand requirements and align procurement actions accordingly.
• Validate supplier invoices against purchase orders and resolve discrepancies.
• Conduct preliminary market research to support sourcing initiatives.
• Participate in supplier performance assessments and contribute to improvements.
• Ensure compliance with organizational procurement policies and procedures.
• Address routine procurement issues and escalate more complex concerns.
• Coordinate return of defective or unsuitable goods.

Skills:
• Procurement Knowledge: Advanced understanding of procurement processes and best practices.
• Negotiation Skills: Ability to negotiate basic terms effectively with suppliers.
• Record-Keeping: Strong capability to maintain accurate procurement records.
• Communication Skills: Effective interaction with internal stakeholders and external suppliers.
• Time Management: Prioritizing tasks and managing them within deadlines.
• MS Office Proficiency: Intermediate proficiency in Microsoft Office for data management and analysis.
• Vendor Relationship Management: Capability to manage supplier relations and ensure quality service.
• Analytical Skills: Ability to analyze procurement data and derive actionable insights.

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.