Project Coordinator – Client Operations

We're Hiring: Project Coordinator Client Operations

Location: Coimbatore

Experience Level: 01 year (Freshers with strong communication skills can apply)

Role Overview

We are looking for a highly organized and proactive Project Coordinator to support day-to-day project coordination activities. This role involves managing client communications, scheduling meetings, tracking action items, and ensuring smooth follow-ups to drive timely project execution.

Key Responsibilities :

Meeting Coordination

• Schedule and manage internal and client meetings
• Maintain and update calendars for project stakeholders
• Ensure all participants are informed and prepared

Meeting Notes & Documentation

• Attend client and internal meetings
• Capture clear, structured meeting notes (MoMs Minutes of Meeting)
• Share notes with stakeholders and highlight key action items

Client Communication

• Send follow-up emails after meetings
• Provide regular (weekly) project updates to clients
• Maintain professional and timely communication

Task Tracking & Follow-ups

• Track assigned tasks and ensure timely completion
• Follow up with internal teams on pending items
• Remind stakeholders of deadlines and deliverables

Coordination & Execution Support

• Act as a bridge between clients and internal teams
• Ensure smooth flow of information across stakeholders
• Support project managers in execution and reporting

Required Skills & Qualifications

Must-Have Skills

• Strong verbal and written communication skills
• Good organizational and time management abilities
• Attention to detail and accountability
• Basic understanding of project coordination

Tools (Good to Have)

• MS Office / Google Workspace (Docs, Sheets, Calendar)
• Email management tools
• Basic knowledge of tools like Jira, Trello, or Notion

Behavioral Traits

• Proactive and self-driven
• Good listener and note-taker
• Ability to handle multiple tasks simultaneously
• Professional and client-focused attitude

Preferred Background

• Graduate in Business, Commerce, or related field
• Freshers or candidates with internship experience in coordination / admin / BA roles