Payroll Specialist

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Job Title: Payroll Specialist

Department: Payroll / Finance (Healthcare Staffing)

Location: Noida (Onsite)

Shift: US Shift (5 Days Working)

Goal of the Position: The Payroll Associate will be responsible for managing end-to-end payroll operations for US healthcare staffing employees (nurses, clinicians, allied staff, etc.). The role involves processing payroll based on timesheets, ensuring compliance with US payroll regulations, and maintaining accurate payroll records.

Key Responsibilities:

Collect and validate timesheets for healthcare professionals (nurses, clinicians, etc.)

Process weekly/bi-weekly payroll for US healthcare staffing employees

Enter and maintain payroll data in ADP and payroll systems

Perform payroll preview and final processing ensuring accuracy

Calculate wages based on hours worked, shifts, overtime, and bill/pay rates

Ensure accurate deduction of US taxes (Federal, State, FICA, Medicare)

Manage benefits, 401(k), and other payroll-related deductions

Handle off-cycle payments, including termination pay and adjustments

Maintain payroll records and ensure compliance with US labor laws and regulations

Resolve payroll discrepancies, including timesheet issues and pay variances

Respond to employee payroll queries in a timely manner

Extract and analyze data from timekeeping systems (E-time) and ADP reports

Manage garnishments, benefit deductions, and refunds

Handle overpayments and recovery processes

Support onboarding and offboarding payroll activities

Perform data audits and ensure payroll data integrity

Required Skills & Qualifications:

Bachelors degree in Accounting, Finance, or related field

25+ years of experience in US payroll, preferably healthcare staffing

Hands-on experience with ADP payroll system

Strong understanding of US payroll taxes and compliance

Experience with timesheet-based payroll processing

Proficiency in Microsoft Excel Strong numerical and analytical skills

High attention to detail and accuracy

Good communication and interpersonal skills

Preferred Qualifications:

Experience in US healthcare staffing payroll

Familiarity with multi-state payroll processing

Exposure to timekeeping systems (E-time or similar)

Understanding of shift differentials, overtime, and compliance in healthcare payroll

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