Office Coordinator

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, were looking for exceptional talent to reimagine the way the world works.

About the Role

We are seeking a proactive, detail-oriented, and high-energy Office Coordinator to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore offices.

Reporting directly to the Office Manager, you will be the heartbeat of our local workspaceensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you!

Contract - 6 months, opportunity for full-time conversion based on performance

Working days - 6 days/week

Key Responsibilities

Facilities & Office Operations

• Daily Functions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational.
• Vendor & Supply Management: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked.
• Ticketing & Support: Provide timely, high-quality responses to internal service requests assigned to the facilities queue.
• Space Planning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
• Cross-Functional Support: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager.

Culture & Employee Engagement

• Cultural Stewardship: Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and productivity.

Who You Are

Experience & Qualifications

• Experience: Minimum of 2+ years of experience in office administration, facilities coordination, events or workplace operations.
• Team Player: Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floor tasks.
• Tech Savvy: Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing setups.

Key Skills

• Proactive Problem-Solving: You don't wait to be told what to doyou anticipate floor needs and solve issues before they arise.
• Attention to Detail: An eagle eye for organization, cleanliness, and operational efficiency.
• Communication: Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendors alike.
• Prioritization: Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced environment.
• Customer Service & Collaboration: A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and visitors.

What We Offer

• A vibrant, collaborative, and supportive work culture.
• Opportunity to shape the daily workplace experience of a growing team.
• Clear mentorship and growth under an experienced Office Manager.
• Competitive compensation and benefits.

Our Values

• Empathy, Trust & Candor
• We put ourselves in the shoes of our colleagues and customers and dont shy away from uncomfortable conversations, instead building trust through honest and direct feedback.
• Bias for Action
• We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means its OK to be wrong, so long as we learn from our mistakes and course correct!
• Always Be Learning
• Were a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry.
• Act Like an Owner
• We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.