Office Administrator

Every great brand needs a strong centre.

At Biotastic Health Systems, the people on stage get the spotlight the sales calls, the client visits, the product launches. But none of it works without someone making sure everything behind the scenes is exactly where it should be.

The office administrator isn't support staff. They're the operational backbone. The person who notices before anyone else does. The one who makes chaos feel like calm.

If you take quiet pride in keeping things running and get satisfaction from an office that just works keep reading.

Who this is for

This role is for someone who brings structure to everything they touch without needing to be asked twice.

You'll fit in if you are:

• Someone who notices the small things before they become big problems
• Organised by instinct not because you have to be
• Comfortable owning a room: vendors, visitors, couriers, calendars
• Discreet with information that matters and clear with information that doesn't
• Ready to wear multiple hats in a startup where no two days are the same

Experience matters. But more than that:

• A proactive mindset you solve things before they escalate
• Dependability that the entire team can build on
• The ability to stay professional even when things get hectic

What you'll do

This isn't a desk job where you wait for work to come to you. You'll own the office and everything that keeps it running.

• Manage day-to-day office operations supplies, facilities, vendors, and building coordination
• Handle courier, dispatch, and all inbound and outbound document management
• Provide administrative support to leadership and cross-functional teams: scheduling, calendars, memos, and reports
• Maintain and organise both physical and digital records with discipline and accuracy
• Serve as the first point of contact for visitors, calls, and general office queries
• Coordinate between departments on internal communications and task follow-ups
• Liaise with HR for employee onboarding logistics and assist with attendance and leave documentation
• Assist in organising company events, team outings, and internal meetings
• Maintain statutory registers and compliance records contracts, invoices, and agreements filed properly and on time

You won't be handed a checklist and left alone. You'll work closely with leadership & own your scope completely.

What you bring

• 13 years in office administration or a similar role
• Strong communication in Tamil and English spoken and written
• Proficiency in MS Office and Google Workspace
• Exceptional organisational and multitasking ability
• Discretion with confidential information always
• A graduate degree in any discipline
• Based in Chennai and able to commute to Chetpet without issue

Good to have:

• Prior experience in a startup or fast-paced environment
• Familiarity with basic HR documentation and compliance records
• Experience coordinating vendor relationships and facility management

How we work:

High trust. High accountability but you won't be left guessing what success looks like.

We move fast, but we're deliberate. The work you do will be seen by leadership, by the team, and in the way the office feels every single day. We don't micromanage people who take ownership. And we don't tolerate people who don't.

What you gain

• Compensation upto 2.6LPA
• A front-row seat to how a high-growth wellness brand operates from the inside
• Direct exposure to leadership, cross-functional teams, and real business decisions
• A role where your contribution is visible not buried in a hierarchy
• Room to grow because we promote based on what you do, not how long you've been her