Junior Office Assistant

We are looking for a proactive and organised Junior Office Assistant to support the day-to-day operations of our design studio in Worli, Mumbai. The role involves coordination, hospitality, and logistical support, ensuring the smooth functioning of our creative and collaborative workspace.

Responsibilities -

Front Desk & Coordination

• Handle reception duties attending calls, greeting visitors, and coordinating vendor and client meetings
• Manage travel arrangements and bookings for the team
• Coordinate courier deliveries, material dispatches, and other external errands as needed
• Liaise with architecture and material vendors for meetings, sample collections, and deliveries

Office Support & Maintenance

• Supervise office support staff (housekeeping, pantry, gardener, etc.)
• Oversee pantry supplies, stationery, and model-making materials ensuring timely refills and inventory management
• Maintain and organise the material/sample room regularly
• Support the design team with organising and labelling material samples, and archiving physical and digital records

Logistics & Hospitality

• Manage food orders and refreshments for client meetings and internal reviews
• Maintain and update the client database including family details, birthdays, and food preferences
• Manage the birthday calendar and organise celebratory orders
• Prepare and record office vouchers, reimbursements, and petty cash expenses

Miscellaneous

• Assist the directors and partners with personal or administrative tasks, as required
• Support studio events, workshops, and team activities when needed

Qualities & Skills Required -

• Strong organisational and time management skills
• Excellent verbal and written communication
• Friendly, presentable, and professional demeanour when interacting with clients, vendors, and visitors
• A proactive, hands-on attitude and the ability to multitask effectively
• Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)
• Interest in architecture, design, and materials with curiosity to engage with creative workflows
• Reliability, attention to detail, and discretion when handling confidential or sensitive matters

This is a full-time, in-person position based in Worli, Mumbai, with availability within one month.

Please send your CV containing the work that best represents your professional experience. Most importantly, kindly include a covering letter describing why you would like to join us at jobs@architecturebrio.com.