HR Admin – Multi-Site Operations

About the Company

Jaipur Rugs is a leading global manufacturer of handmade carpets, working with a large network of artisans across multiple locations in India.

Job Summary

We are looking for a proactive and detail-oriented HR Admin who can manage HR operations and administrative functions across multiple office and site locations. The role requires regular travel, strong coordination skills, and the ability to ensure smooth functioning of all sites.

Key Responsibilities

1. HR Operations

• Handle employee lifecycle: onboarding, documentation, attendance, exit formalities
• Maintain employee records and HR database
• Assist in payroll inputs and coordination
• Support recruitment coordination and joining formalities

2. Compliance & Documentation

• Ensure statutory compliance (PF, ESI, labour laws, etc.)
• Maintain HR policies, contracts, and legal records
• Coordinate audits and compliance checks across sites

3. Administration

• Oversee day-to-day office administration at all locations
• Manage facilities, housekeeping, and vendor coordination
• Monitor office assets, supplies, and infrastructure

4. Multi-Site Coordination

• Visit different office/sites regularly
• Ensure uniform HR practices and policies across locations
• Act as a bridge between head office and site teams
• Resolve on-ground employee and admin issues

5. Employee Engagement

• Support employee grievance handling
• Assist in engagement activities and communication
• Ensure a positive work environment across sites

Key Requirements

• MBA/PGDM in HR or relevant degree
• 25 years experience in HR + Admin role
• Strong knowledge of HR compliance & labour laws
• Willingness to travel frequently (must-have)
• Good communication and coordination skills
• Proficiency in MS Excel and HR systems

Preferred Skills

• Experience handling multiple locations/sites
• Strong problem-solving and field management ability
• Vendor management experience

Travel Requirement

• Regular travel across different offices, warehouses, or production sites
• Ability to independently manage site visits and reporting