Front Office & Administration Executive

Job Title: Front Office & Administration Executive

Location: Sadashivanagar, Bangalore

Experience: 3+ Years

Employment Type: Full-Time

About the Role

We are seeking a highly organized, professional, and proactive Front Office & Administration Executive to manage front-office operations and administrative functions at our Head Office in Bangalore. The ideal candidate should possess excellent communication skills, strong coordination abilities, and a customer-focused approach while ensuring smooth day-to-day office operations.

Key Responsibilities

Front Office Management

• Manage reception and front desk operations efficiently.
• Welcome and assist visitors, clients, and guests in a professional manner.
• Handle incoming calls, emails, and correspondence.
• Maintain visitor records and ensure adherence to office protocols.

Office Administration & Infrastructure Management

• Oversee daily administrative activities and ensure smooth office functioning.
• Coordinate office maintenance, repairs, housekeeping, and facility management.
• Liaise with vendors and service providers for office-related requirements.
• Ensure office infrastructure and workplace facilities are maintained effectively.

Guest House Management

• Manage company guest house operations and bookings.
• Coordinate housekeeping, maintenance, and guest requirements.
• Ensure a comfortable and professional experience for visitors and employees.

Stationery & Procurement Coordination

• Monitor and maintain office supplies and stationery inventory.
• Raise purchase requests and coordinate with vendors for procurement.
• Track inventory and ensure timely replenishment of office essentials.

Travel Desk Management

• Coordinate domestic and international travel arrangements for employees and management.
• Manage flight bookings, hotel reservations, transportation, and travel itineraries.
• Maintain travel records and support expense reconciliation.

Secretarial & Administrative Support

• Provide administrative and secretarial assistance to senior management.
• Schedule meetings, manage calendars, and coordinate appointments.
• Prepare reports, presentations, and maintain important documentation.

IT Infrastructure Coordination

• Coordinate with the IT team/vendors for hardware, software, and network-related requirements.
• Track IT assets and support onboarding/offboarding activities.
• Ensure timely resolution of basic infrastructure-related issues.

Required Skills & Qualifications

• Bachelor's degree in Administration, Business Management, or a related field.
• Minimum 3 years of experience in Front Office, Administration, or Facility Management.
• Excellent verbal and written communication skills.
• Presentable personality with strong interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to coordinate with multiple stakeholders and vendors.
• High level of professionalism, confidentiality, and attention to detail.

Preferred Attributes

• Positive attitude and customer-service orientation.
• Strong problem-solving and decision-making skills.
• Ability to work independently and manage multiple priorities.
• Experience in handling executive-level administrative responsibilities will be an added advantage.