Executive Personal Assistant

Role Description

This is a full-time hybrid role for an Executive Personal Assistant based in Mumbai. The Executive Personal Assistant will manage the day-to-day administrative and personal tasks for Arjun Gupta, including calendar and diary management, coordinating meetings, and handling communication. Additional responsibilities may include organizing logistics, managing travel arrangements, assisting with clerical duties, coordinating with vendors and ensuring the efficient operation of the executive's schedule and workload.

Key Responsibilities

Manage personal/work calendars/travel of Director and his immediate family

Track payments, renewals, paperwork, and reminders

Maintain contracts, bills, insurance, warranties, and documentation for all group assets

Maintain a tracker of issues, vendors, and resolutions on Excel/Google Sheets for various projects

Coordinate vendors for maintenance and repairs of various real estate investments

Drive basic process standardization and documentation across recurring operational activities

Candidate Profile

Minimum 1 year experience as an Office Assistant, EA, PA, or project coordinator

Excellent written and spoken English (Hindi and Marathi are a bonus)

Proficiency in using email, MS Word, MS Excel and AI tools (e.g. Gemini, ChatGPT)

Highly organized, structured, and calm under pressure

Role Details

Location: Marine Drive, Mumbai

Employment Type: Full-time (45 hours per week), hybrid, flexible

Start Date: Immediate