Executive Assistant

Position : Executive Assistant

Location : Mumbai candidates required only

Industry: FMCG

Working days : Monday to Saturday

We are looking for a highly organized, proactive, and execution-oriented individual to serve as the Founders on-ground right-hand in Mumbai. You will drive day-to-day operations, vendor coordination, corporate outreach, and team management for the new venture.

Role and Responsibilities:

1. Act as the central operator for home-office setup, prototyping coordination, and logistics.

2. Manage supplier sourcing, prototype production, inventory, and fulfillment for initial drops.

3. Support corporate gifting sales outreach and coordinate pop-ups.

4. Onboard, guide, and manage the R&D Coordinator and Digital Content Coordinator on a day-to-day basis.

5. Handle vendor negotiations, basic compliance, expense tracking, and maintain lean project management.

6. Provide strategic support to the Founder while keeping operations efficient and low-grind.

Growth Opportunity:

1. Join at the early stage of a new consumer brand launch.

2. Gain exposure to operations, corporate sales, and startup scaling.

3. Clear path to grow into a senior operations role.

Engagement Type:

- Full-time

Goal of the Role (Next 90 Days):

1. Complete team onboarding and home-office setup by end-May 2026.

2. Secure vendors and prototypes for first drops by August 2026.

3. Build initial corporate outreach pipeline for September launch.

Education & Experience

Education (Preferred, not Mandatory)

1. Bachelors degree in Business, Operations or related field.

Experience

1. 47 years as EA/right-hand or operations coordinator in D2C/FMCG/gifting.

2. Strong vendor management and project execution skills.

3. Experience in food/gifting or corporate sales preferred.

4. Proficiency in Google Workspace and basic tools.

Skills Required

1. Strong organizational and execution skills.

2. Vendor sourcing, management, and negotiation ability.

3. Project management and timeline tracking skills.

4. Understanding of corporate sales and outreach.

5. Operations management including inventory and logistics.

6. Basic commerce understanding (costing, pricing, margins).

7. Strong communication and stakeholder coordination.

8. Ability to guide and coordinate team members.

9. Problem-solving and proactive decision making.

10. High attention to detail.

11. Proficiency in Google Workspace (Sheets, Docs, Drive).

12. Ability to work in a fast-paced startup environment

Interested candidates can share resume on zainab.malekpurwala@smartmoves.co.in