Executive Assistant

We are looking for GEN-Z Executive Assistant only!!

Location: Safina Plaza

Position: Full-time

Reporting to: Managing Director

We are looking for a sharp, proactive, and highly organized Gen-Z executive assistant to support the managing director at Safina Plaza. This is not a traditional EA rolewe are looking for someone who is tech-savvy, AI-first, fast-moving, and capable of operating in a dynamic business environment.

The ideal candidate should be exceptionally good at communication, coordination, execution, and digital productivity tools, with a strong understanding of modern AI platforms and workflow automation.

• Manage the MDs calendar, meetings, appointments, and travel schedules efficiently
• Coordinate internal and external communications on behalf of the MD
• Prepare presentations, reports, meeting notes, and business correspondence
• Handle follow-ups with teams, vendors, consultants, and stakeholders
• Organize and maintain confidential files, records, and documentation
• Assist in planning events, business meetings, and strategic initiatives
• Ensure smooth day-to-day execution of tasks and priorities for the MD
• Bring operational efficiency using AI tools, automations, and digital workflows

We are specifically looking for a Gen-Z professional who is comfortable leveraging AI in daily work. The candidate should ideally be familiar with tools such as:

• ChatGPT / Gemini / Claude
• Notion AI, Canva, Google Workspace, Microsoft Office
• AI-powered scheduling, note-taking, and productivity tools
• Basic automation platforms like Zapier or similar tools
• Prompt writing, research assistance, and workflow optimization using AI

The ideal candidate should naturally think in terms of speed, efficiency, and smart execution using technology.

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High ownership and attention to detail
• Professionalism and confidentiality
• Smart problem-solving mindset
• Ability to work independently and under pressure
• Strong presentation and coordination skills
• Energetic, adaptable, and culturally aware
• Social media fluency and modern workplace etiquette