Executive Assistant

Position Title: Executive Assistant to the Managing Director

Location: Safina Plaza

Department: Executive Office

Reporting To: Managing Director

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Managing Director. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day executive operations.

• Manage the managing director's calendar, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas and minutes.
• Handle confidential correspondence, reports, and presentations.
• Act as a liaison between the MD and internal departments, clients, vendors, and stakeholders.
• Screen calls, emails, and requests, prioritizing matters requiring immediate attention.
• Organize business events, board meetings, and corporate visits.
• Follow up on action items and ensure timely completion of tasks assigned by the MD.
• Maintain filing systems, records, and important documentation.
• Support strategic and administrative initiatives as required.

• 37 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• High level of discretion and confidentiality.
• Strong interpersonal and coordination skills.
• Ability to work under pressure and manage priorities effectively.

• Full-time role with flexibility based on business requirements.