Executive Assistant

Company: Pathways Schools

Job Title: Executive Assistant with reporting to Chairman and Managing Director

Location: Corporate Office at MG Road in Delhi

Requirement:

We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to the Chairman and MD. The ideal candidate will have exceptional organizational and communication skills, a proactive attitude, and the ability to manage a variety of tasks efficiently and confidentially. This role is pivotal in ensuring the smooth operation of the Chairman and Managing Directors office and requires a high level of discretion, attention to detail, diligent follow up and the ability to handle a dynamic and fast-paced work environment

Key Responsibilities:

• Scheduling & Travel: Efficiently manage the Chairman & MDs calendar, schedule meetings, and coordinate all travel arrangements, including transportation, accommodation, itineraries, and necessary documentation.
• Meeting & Event Coordination: Organize high-level meetings, conferences, and events, handling logistics, venue setup, and materials.
• Stakeholder Liaison: Act as the primary point of contact between the Chairman & MD and internal/external stakeholders, handling inquiries and correspondence with discretion.
• Documentation: Maintain confidential records, files, and reports with the highest level of discretion.
• Project & Data Management: Assist in managing projects, conducting research, analyzing MIS reports, and preparing presentations to support decision-making.
• Operational Oversight: Ensure seamless office operations, coordinating with IT and facilities teams for office resources.
• Follow-up & Tracking: Record meeting minutes, monitor project progress, deadlines, and deliverables, ensuring timely completion of tasks.

Qualifications & Skills:

• Bachelors (preferable in Commerce) or Masters (preferred) in Business Administration
• 10+ years of experience, with at least 5 years as an Executive Assistant. Preference will be given to candidates who have experience with large business owners.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time management skills
• Excellent communication and interpersonal skills
• Willingness to work outside regular office hours as needed