Executive Assistant

Job Summary

We are seeking a highly organized, discreet, and proactive Personal Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. The PA will act as a trusted liaison between the CEO and internal/external stakeholders, ensuring smooth day-to-day operations and effective time management.

Key Responsibilities

Executive Support

• Manage CEOs calendar, appointments, meetings, and travel schedules
• Screen calls, emails, and correspondence; prioritize and respond as needed
• Prepare agendas, presentations, reports, and briefing notes for meetings

Coordination & Communication

• Coordinate with senior leadership, departments, clients, and external partners
• Schedule and manage internal and external meetings (virtual and in-person)
• Follow up on action items and ensure timely closure
• Draft professional emails, letters, and internal communications

Administrative & Operational Support

• Handle confidential information with the highest level of discretion
• Organize documents, records, and contracts (digital and physical)
• Assist in preparing MIS reports, dashboards, and executive summaries
• Support board meetings, investor calls, and leadership reviews

Travel & Logistics

• Plan and manage domestic and international travel arrangements
• Handle itineraries, visas, accommodation, and expense tracking
• Coordinate events, conferences, and executive offsites

Special Projects

• Assist CEO with strategic initiatives and ad-hoc projects
• Conduct basic research and data compilation as required
• Support process improvement and coordination across teams

Required Skills & Qualifications

• Bachelors degree in Business Administration or related field
• 25 years of experience as a PA / Executive Assistant to senior leadership
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of professionalism, integrity, and confidentiality
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint)
• Ability to multitask, prioritize, and work under pressure

Preferred Qualifications

• Experience supporting CEO /Founder
• Exposure to board-level communication
• Strong follow-up and problem-solving skills
• Flexible with working hours when required