Executive Assistant

AXISCADES is a leading, end to end engineering solutions and product company. We bring expertise that caters to the digital, engineering, and smart manufacturing needs of large enterprises. With decades of experience in creating innovative, sustainable, and safer products worldwide, AXISCADES delivers business value across the entire engineering life cycle.

Our deep domain expertise and engineering solution portfolio covers the complete product development life cycle from concept evaluation to manufacturing support and certification for the aerospace, defence and advanced manufacturing sectors.

AXISCADES is headquartered in Bangalore and has offices across India, North America, Europe and the Asia Pacific region. https://www.axiscades.com

Our Subsidiaries

Mistral Solutions: https://www.mistralsolutions.com

Epcogen - https://www.epcogen.com

Add Solutions- https://www.add-solution.de/en/

Title: Executive Assistant

Location: Hebbal, Bengaluru, KA (100% Onsite)

Employment Type: Fulltime Permanent

Job Summary:

We are looking for an experienced Executive Assistant to support CXOs. The role requires strong experience in calendar management, coordination, documentation, and stakeholder communication. The candidate must have strong Microsoft Office skills, especially Excel and PowerPoint. Exposure to aerospace, engineering services, and basic market research will be an added advantage.

Responsibilities include but not limited to:

1. Executive Support

Manage executive calendars across multiple time zones.

Plan daily schedules and ensure effective time management.

Schedule meetings, calls, workshops, and domestic/international travel.

Prepare meeting agendas and track action items until closure.

Act as a point of contact between the executive and internal/external stakeholders.

Screen and prioritize emails, calls, and meeting requests.

Handle confidential and sensitive information with discretion.

Provide support during leadership meetings and reviews.

2. Documentation & Presentations:

Prepare high-quality PowerPoint presentations for leadership reviews, board meetings, and client discussions.

Prepare Excel reports, trackers, dashboards, and basic data analysis.

Draft and format reports, emails, memos, and business documents.

Compile data and convert information into structured presentations.

Maintain organized records, files, and documentation.

3. Business & Administrative Support

Support business development activities, proposal coordination, and follow-ups.

Maintain and update client/contact databases with accuracy.

Conduct basic market research and competitor information when required.

Manage reimbursements, expense claims, insurance documentation, and approvals.

Track executive travel days for reporting and compliance purposes.

Coordinate logistics for leadership visits and client meetings.

4. Coordination & Process Management

Follow up on key tasks and ensure timely completion.

Coordinate with internal teams across departments and global locations.

Support internal approval workflows and documentation processes.

Ensure adherence to company policies and compliance requirements.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status"