Executive Assistant

Company Description

AUM Fund Advisors LLP is a Financial services firm based in Mumbai, India, with a focus on delivering superior absolute returns for investors in Indian markets over the long term. By applying a disciplined private equity approach to public market investing, AUM identifies growth-driven businesses led by strong management teams and available at reasonable valuations. With over 20 years of successful experience, the founders have built a team with proven expertise in investment, monitoring, and strategic advisory across public and private equity sectors.

Role Description

Provides high-level administrative support primarily to 2 partners, acting as a strategic partner to optimize their time. Key duties include managing complex calendars, coordinating travel, handling confidential communication, and organizing meetings, Banking account management. This is a full-time on-site role based in Mumbai, requiring a highly organized, discreet, and proactive team player.

Qualifications

• Proven experience of 3 to 5 years as an Executive Assistant, Personal Assistant, or similar administrative role.
• Proficiency in Executive Administrative Assistance and Administrative Assistance.
• Experience in preparing and managing Expense Reports and providing meticulous executive and operational support
• Strong Communication skills for both written and verbal interactions, with excellent attention to detail
• Ability to prioritize tasks, manage multiple responsibilities effectively, and maintain confidentiality
• Familiarity with office management tools and software, such as Microsoft Office Suite
• Minimum of a bachelor's degree or equivalent professional experience

Core Responsibilities

Calendar & Email Management: Scheduling appointments, prioritizing emails, and managing communications with professionalism.

Travel & Logistics: Coordinating complex, multi-stop international or domestic travel itineraries, including accommodation and transport.

Document Preparation: Drafting reports, creating presentations, and managing documentation (e.g., in MS Office/Google Workspace).

Communication Liaison: Acting as the primary point of contact between executives, employees, and clients.

Project Coordination: Assisting with, or managing, special administrative projects.

Confidentiality: Handling sensitive company and personal information with discretion.