Bid Manager

Company Description Eklavya Analytics & Consulting Private Limited is a research, analytics, and advisory firm that helps organizations turn data into actionable strategies and measurable business outcomes. The company provides end-to-end solutions including market research and insights, advisory and business consulting, advanced analytics and IT solutions, online panel management, and fieldwork services. Eklavya works with clients across diverse sectors such as healthcare, IT and SaaS, financial services, retail and e-commerce, telecom, energy, education, and the public sector. By combining domain expertise with a global perspective, the team delivers comprehensive research, insightful analytics, and strategic consulting to support informed decision-making and sustainable growth. Eklavya also shares industry trends and insights to help businesses stay ahead in a rapidly evolving market landscape.

Role Description

The Bid Manager owns the costing and proposal process for incoming research briefs - translating client requirements into accurate, competitive, and well-documented bids. This role sits at the intersection of research design, vendor pricing, and commercial strategy, and is critical to converting opportunities into won business.

Key Responsibilities

Review incoming RFPs/RFQs and briefs to understand study scope, methodology, sample requirements, and timelines

Prepare detailed cost sheets and pricing proposals for quantitative and qualitative studies across domestic and international markets

Liaise with field vendors, panel providers, and translation/transcription partners to obtain competitive quotes (CATI, online panel, qualitative recruitment, offline fieldwork)

Draft and refine RFQ/RFP communications to vendors, ensuring clear specification of sample criteria, incidence rates, LOI, and quotas

Build and maintain supplier/vendor cost databases across geographies and methodologies for quick turnaround on future bids

Coordinate with the project management and client servicing teams to align proposed costs with study feasibility and client budget expectations

Track win/loss rates on submitted bids and maintain a repository of historical pricing benchmarks

Support business development by preparing capability decks, cost comparisons, and feasibility notes for prospective clients

Ensure all bid documentation is accurate, timely, and consistent with company commercial guidelines

Required Skills and Experience

1-3 years of experience in market research operations, bid/proposal management, or vendor procurement (research industry strongly preferred)

Working knowledge and understanding of quantitative and/or qualitative research methodologies and sample costing logic

Strong proficiency in MS Excel for cost modelling and comparison sheets

Excellent written communication skills for vendor correspondence and client-facing proposals

Ability to manage multiple bids simultaneously under tight turnaround times

Comfortable working with international vendors and clients across different time zones.

Preferred Attributes

Prior exposure to global market research vendor networks or panel providers

Detail-oriented with strong numerical accuracy

• Commercially minded with an interest in business development