Position : Manager Administration

REPORTING STRUCTURE

Reports To: Managing Director

Team: Admin Executive, Security & Housekeeping Supervisors

KEY RESPONSIBILITIES

1. Security & Loss Prevention

Incident Management: Thoroughly implement KPPL Physical Security Procedures to achieve zero security incidents.
Surveillance: Oversee the security team to protect company property against theft, pilferage, and unauthorized intruders.
Intelligence: Establish intelligence sourcing and information gathering to thwart potential losses or damages.
Records: Maintain authenticated records for gate entries, material movement, and visitor logs.

2. EHS & Statutory Compliance

Safety Standards: Implement and monitor Environment, Health, and Safety (EHS) protocols to ensure a hazard-free workplace.
Government Liaison: Direct responsibility for liaising with PCB (Pollution Control Board), Electricity Department, Fire Department, Water Department, and Municipal agencies.
Clearances: Obtain and renew all statutory licenses, clearances, and operational approvals required for factory operations.
Regulatory Compliance: related to building, DG, EHS and ETP (Effluent Treatment Plant) documentation.
Audit Readiness: Lead periodic internal and external audits for safety and compliance.

3. Transport/Vehicle Management

Vehicle Management: Control and maintain all company-owned vehicles, including all legal formalities, insurance, and fitness certifications.
Staff Transport: Efficiently manage staff and worker transport schedules and vendor coordination.
Efficiency: Review daily logs, fuel consumption, and GPS tracking to optimize costs and performance.

4. Facility & General Administration

Housekeeping: Supervise 5S/housekeeping standards across the shop floor, office areas, and outer periphery.
Building Maintenance: Handle whitewashing, plumbing, painting, and woodwork in coordination with the engineering department.
Canteen & Amenities: Oversee canteen hygiene and smooth functioning. Manage water dispensers, toilet maintenance, and furniture fixtures.
Events: Coordinate and execute official company events and functions.

5. Budgeting & Vendor Management

Cost Control: Monitor and manage the administration budget for various departments.
Negotiation: Negotiate best rates for AMCs (Annual Maintenance Contracts) with various vendors.
Waste Management: Manage industrial and general waste control and its proper disposal as per norms.

CANDIDATE REQUIREMENTS

Education: Bachelors or Masters in any discipline.

Experience: 1015 years in Administration, with at least 5 years in a similar managerial capacity.

Industry: Must have experience in Printing, Packaging, or Manufacturing.

Skills: Proficiency in ERP systems and Advanced MS Excel.

Administrative Manager