Admin & Accounts Executive

About REPLACI

REPLACI is an AI-powered interior visualization platform transforming how furniture retailers, designers, and enterprises showcase spaces digitally. We help businesses turn room images into editable spaces in seconds without complex 3D workflows or AR.

We are building a fast-moving, design-first technology company at the intersection of AI, interiors, and retail innovation.

Job Title

Admin & Accounts Executive

Location

Gurgaon, Haryana, India

Employment Type

Full-time | On-site

Role Overview

We are looking for a highly organized and detail-oriented Admin & Accounts Executive to manage day-to-day administrative operations and accounting processes at REPLACI.

This role requires someone who can handle accounts, vendor coordination, invoicing, office administration, documentation, compliance coordination, and operational support in a fast-paced startup environment.

The ideal candidate should be proactive, trustworthy, efficient with numbers, and comfortable working closely with leadership.

Key ResponsibilitiesAccounts & Finance

• Manage daily accounting entries and bookkeeping
• Generate invoices, quotations, and purchase orders
• Track receivables and payables
• Maintain expense records and reimbursement reports
• Coordinate with CA/accounting firms for GST, TDS, and compliance filings
• Prepare basic MIS reports and financial summaries
• Maintain payroll records and employee reimbursements
• Handle banking-related documentation and payments
• Maintain proper financial documentation and filing systems

Administration & Operations

• Manage office administration and daily operational tasks
• Coordinate with vendors, suppliers, and service providers
• Maintain company records, agreements, and internal documents
• Support onboarding and administrative processes for new employees
• Handle scheduling, courier management, and office logistics
• Assist founders with operational coordination and follow-ups
• Ensure smooth day-to-day office functioning

Requirements

• Bachelors degree in Commerce, Accounting, Finance, or related field
• 24 years of experience in accounting/admin roles
• Strong knowledge of:
• GST
• TDS
• Invoicing
• Basic accounting principles
• Proficiency in:
• Microsoft Excel / Google Sheets
• Tally / Zoho Books / accounting software
• Strong organizational and communication skills
• Ability to multitask and work independently
• High attention to detail and confidentiality

Preferred Qualifications

• Experience working in a startup environment
• Familiarity with SaaS or technology companies
• Knowledge of compliance documentation and vendor management

What Were Looking For

• Ownership mindset
• Reliable and process-driven
• Fast learner with problem-solving ability
• Comfortable working in a growing startup environment
• Strong execution and follow-through