Front Desk Coordinator - 1st Shift

Schedule:

• 1st Shift: Mon – Fri, 7a – 3:30p

What you will do:

The Front Desk Coordinator at 1941 Stryker Way will be the primary receptionist of all employees and visitors to the building, while supporting building tours, guests, and events.

• Responsible for tracking and directing visitors, handling building inquiries, supporting logistics of building events and customer visits, as well as administrative support for the building and Meetings & Events Team
• Welcome employees, visitors, and customers to the building, directing them to appropriate locations; prepare name badges and other print and electronic materials as necessary
• Validate proper badge wearing for all employees entering the facility
• Answer, solve or appropriately redirect employee and visitor questions or concerns
• Collaborate with building partners and vendors to create a cohesive building environment
• Accept deliveries, mail, equipment, catering, and packages and organize them to be distributed to the correct recipient in a timely manner
• Maintain a welcoming and appealing lobby environment
• Perform administrative tasks for building events including attendee list tracking, signage, expense submissions, and weekly calendar updates
• Facilitate the employee dry cleaning program and other amenities as required
• Support the Meetings & Events team in expense reconciliation and project sourcing
• Support Customer Experience Visits as directed

What you need:

Preferred

• ​​High school diploma or equivalent 
• ​One (1)+ year of experience in a receptionist, administrative, or switchboard role, preferably in a high-volume, multi-tasking environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems quickly (e.g., Coupa)
• Familiarity with standard office equipment (printers, copiers, fax machines)
• ​Professional and friendly demeanor with strong interpersonal skills; capable of handling confidential or sensitive information with diplomacy and discretion
• ​Ability to maintain composure under pressure and manage stressful or critical situations calmly; work independently with minimal supervision and demonstrate sound judgment