Executive Assistant, Unscripted Casting (Disney Entertainment Television)

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Disney Entertainment Television is seeking an experienced Executive Assistant to support our unscripted casting team. This role is ideal for a proactive, detail-oriented, and motivated individual who thrives in a fast-paced, creative environment and has a passion for unscripted programming.

Responsibilities

• Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events.

• Prepare and schedule for various internal/external meetings such as talent generals, weekly creative and production meetings, casting calls, live casting sessions, department meetings and presentations.

• Create and ideate on talent lists for hosts, stunt casting, panelists, judges, guests, etc. for unscripted projects in collaboration with the team.

• Work with other assistants to ensure creative and casting information is updated in a timely manner.

• Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).

• Submit and track expense reports and purchasing requests for executives, departmental supplies, and events through Casual Buyer, Concur, and internal finance.

• Provide additional support to other executives and department as needed.

• Develop and maintain databases, distribution lists, mailing lists and filing systems.

• Maintain standards of strict confidentiality with respect to all matters and documents.

• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.

Basic Qualifications

• 1+ year supporting an executive in an administrative capacity in Casting, Agency or a Network/Studio/Production Company.

• Experience building and maintaining filing systems and organizing and maintaining large amounts of data .  

• Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports.

• Excellent verbal and written communication skills including telephone etiquette.  

• Proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook.

• Demonstrates organizational, detail-oriented, and proactive problem-solving skills.

• Knowledge of agencies, networks, and social media platforms.

• Willingness to work a flexible schedule to accommodate overtime with short notice.

• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.

• Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes. 

• Ability to recognize a need and take ownership of its completion.   

• Ability to handle confidential and sensitive information.  

• Experience with iMovie, Adobe Premiere, Final Cut Pro and/or Quicktime in order to edit and upload actor materials such as auditions, demos, etc.

• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.   

• Demonstrated interest in casting.   

Preferred Qualifications

• A passion for unscripted television, casting and talent.

• Knowledge of SAP & Concur.

• Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt, QWIRE Systems are preferable.

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