Executive Assistant, Casting (Disney Entertainment Television)

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Disney Entertainment Television is seeking a highly skilled and experienced Executive Assistant to support the Head of Casting. This role is ideal for a proactive, detail-oriented, and resourceful individual who thrives in a fast-paced, creative environment and has a passion for the entertainment industry.

As the Executive Assistant, you will play a key role in supporting the Head of Casting by managing complex administrative tasks, anticipating needs, and ensuring seamless day-to-day operations. You will collaborate closely with internal and external stakeholders, including talent, agents, and senior executives, and help drive the success of the Casting department.

Responsibilities

• Provide high-level administrative support to the Head of Casting, including managing a dynamic calendar, coordinating meetings, and preparing for daily engagements.

• Act as a trusted liaison between the Head of Casting and internal teams, talent representatives, and external partners.

• Handle all communications with professionalism and discretion, including phone calls, emails, and written correspondence.

• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.

• Prepare and process expense reports in a timely manner.

• Draft, edit, and format presentations, casting memos, and other documents with accuracy and polish.

• Track deadlines and deliverables across multiple casting projects and ensure timely follow-up.

• Support casting events, talent outreach, and internal presentations as needed.

• Maintain confidentiality and handle sensitive information with integrity.

• Provide general office support to the Casting team, including managing supplies and coordinating with facilities as needed.

Qualifications

• 3+ years of executive support experience on a high-volume desk, preferably in a Studio environment.

• Strong interpersonal skills and the ability to build rapport with high-level executives, talent, and partners.

• Excellent verbal and written communication skills.

• High attention to detail and accuracy in all tasks.

• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook).

• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

• Sound judgment and discretion in handling confidential matters.

• Self-starter with a proactive mindset and strong organizational skills.

Preferred Qualifications:

• Experience using Concur, SAP, Workday systems, Airtable, and Zoom.

• Familiarity with IMDB, Studio System, ESN, VPO, PIX, CastIt, and FastCapture.

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