Executive Administrative Assistant

Become an integral part of the Consumer and Community Banking Human Resources team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant supporting US Wealth Management and Consumer and Community Banking Operations, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.  You will enable both HR teams to deliver business impact.

Job responsibilities

• Proactively maintain complex and detailed calendars

• Prioritize and use high judgement to focus on right work at the right time and handle regular activities without prompting, and advise in advance with issues or delays

• Leverage firmwide AI tools to simplify and streamline processes for your own work and team initiatives

• Arrange and coordinate domestic and international travel and site visits; provide ad hoc support for broader team and process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

• Use high judgement in handling confidential and sensitive information 

• Manage the coordination and logistics of both internal and external meetings

• Organize all aspects of internal and external events, including catering and transportation

   

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

• Produce high quality emails and messages to individuals at all levels of the organization

• Maintain department documents, including current organizational charts and Executive Bio’s

   

• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings 

Required qualifications, capabilities and skills 

• At least five years of administrative experience

• Advanced ability to organize

• Discretion and good judgment in confidential situations, and proven experience interacting with senior management

• Strong interpersonal, written, and oral communication skills

• Strong proficiency in Microsoft Office

• Excellent communication etiquette (phone/email) and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options