Executive Administrative Assistant

Are you ready to elevate your career as a Executive Assistant? This role offers a unique opportunity to work closely with top-tier executives in a fast-paced environment. You'll be at the heart of our Talent and Employee Experience team, making a significant impact every day. Embrace the challenge and become an integral part of a supportive and dynamic team in London. Your expertise and proactive approach will be key to our success.

As a Executive Assistant in Talent and Employee Experience, you will support two Managing Directors and their team in London. You will manage complex schedules, travel arrangements, and administrative tasks, ensuring seamless operations. Join us to leverage your skills in a collaborative environment, where your contributions are valued and your growth is supported.

Job Responsibilities:

• Manage daily operations, including advanced diary management and meeting coordination.
• Coordinate intricate multi-leg travel arrangements, optimizing time and logistics.
• Process invoices and travel and expense claims, ensuring policy adherence.
• Collaborate with support groups and key stakeholders across Lines of Business.
• Maintain distribution lists and perform other administrative tasks.
• Assist with staff onboarding and offboarding, including equipment setup.
• Understand shifting group priorities and business expectations.
• Provide coverage during absences or holidays within the team.
• Engage with senior management, demonstrating tact and sound judgment.
• Take initiative and ownership within the role, including ad hoc assistance.
• Navigate travel systems efficiently to prepare precise itineraries.

Required Qualifications, Capabilities, and Skills:

• Extensive administrative experience supporting at the Managing Director level.
• Proficient in diary management, exercising sound judgment with competing priorities.
• Advanced organizational skills, managing deadlines efficiently.
• Demonstrates tact and sound judgment in confidential situations.
• Strong interpersonal, written, and verbal communication skills.
• Highly proficient in Microsoft Office applications.
• Initiative and ownership within the role.
• Experience engaging with senior management.
• Ability to navigate travel systems efficiently.
• Expertise in processing invoices and expense claims.
• Collaborative approach with support groups and stakeholders.

Preferred Qualifications, Capabilities, and Skills:

• Experience in Human Resources or Talent and Employee Experience.
• Familiarity with coordinating Off-Sites, Town Halls, and Skip-Level meetings.
• Ability to handle frequent last-minute changes in travel arrangements.
• Understanding of business management responsibilities.
• Experience in staff onboarding and offboarding processes.
• Ability to manage distribution lists and administrative tasks.
• Proactive approach in understanding business expectations.