Executive Assistant

Key Responsibilities

• Day-to-day administration and coordination of all areas of executive support
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Provide EA Support of 1 - 3 Leaders 
• Handle travel arrangements (int’l and domestic) and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings for executives
• Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner
• Manage executives business expenses 
• Collaborative partner on executive communications 
• Support key executive’s India visits - calendar and event planning activities
• Coordinate company wide Townhalls 
• AV Support - helping troubleshoot conference room technology [speakers, monitors, etc.] and partnership with IT Site Lead
• TDC Engagement Activities - building a calendar, driving execution (in partnership with the Site Leader), managing the budget and social/volunteer committees 
• Community Engagement - local volunteer opportunities
• General Administration - offsite support when execs are in town, ensure seamless site-specific processes and site-leadership support (visitor process, badging, events & engagement, seating etc.)
• Must be able to represent the team in a positive way to people outside the company
• Various other ad hoc cross-functional projects

Qualifications

• Bachelor’s Degree
• At least 10-13 years of experience as AA/EA for senior-level executives
• Ability to be assertive and give push-back as needed
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal (multilingual, English is a must and local language and hindi preferable), and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Flexible and able to handle ad hoc issues that may arise outside of core business hours