Vice Principal – Academics & Operations

JOB DESCRIPTION

Vice Principal Academics & Operations

Elite Global School Kosapur Madhavaram (Nursery to Grade 8 )

1. ROLE PURPOSE (CBSE-CRITICAL)

The Vice Principal Academics & Operations shall function as the full-time academic and operational head of the Kosapur campus , responsible for the complete day-to-day functioning of the school .

During the phased expansion stage, wherein the Principal is available 23 days per week for academic oversight , the Vice Principal shall act as the primary on-campus authority , ensuring:

• Academic continuity and quality
• Strong academic planning and execution
• Administrative discipline
• Teacher supervision and accountability
• Student welfare and safety
• CBSE compliance and inspection readiness

This role is central to institutional stability, quality control, and year-on-year scalability .

2. KEY RESPONSIBILITIES

A. ACADEMIC LEADERSHIP & PLANNING (CORE RESPONSIBILITY)

The Vice Principal shall be fully responsible for academic planning, coordination, review, approval routing, and implementation across all grades.

Key responsibilities include:

• Oversee preparation, consolidation, and review of all lesson plans (annual, term-wise, and weekly) prepared by teachers and coordinators
• Ensure lesson plans are:
• Aligned with CBSE curriculum and NCERT guidelines
• Mapped to learning outcomes and NEP 2020 principles
• Coordinate all lesson plans and submit them to the Principal for academic approval , as per school protocol
• Ensure approved lesson plans are implemented effectively in classrooms
• Oversee setting, moderation, and consolidation of examination question papers for all assessments
• Coordinate question papers with subject teachers and coordinators
• Submit examination papers and assessment plans to the Principal for approval
• Ensure fair, standardised, and CBSE-aligned assessment practices
• Monitor:
• Syllabus completion
• Academic calendars
• Learning outcome achievement

B. ANNUAL ACADEMIC & EVENT PLANNING

The Vice Principal shall be responsible for planning the entire scholastic year in advance and executing it systematically.

This includes:

• Preparing the Annual Academic Plan for the school
• Preparing the Annual Activity & Events Calendar , including but not limited to:
• Annual Day
• Sports Day
• Academic exhibitions
• Cultural programs
• Value-based and community events
• Coordinating with teachers, coordinators, and admin teams for execution
• Ensuring timelines, responsibilities, and budgets are adhered to
• Submitting annual plans to the Principal for review and approval

C. DAY-TO-DAY SCHOOL OPERATIONS (CRITICAL)

• Act as the on-site academic and operational head on all working days
• Ensure punctual opening and smooth daily functioning of the school
• Oversee and manage:
• Timetables
• Substitution planning
• Examination schedules
• Academic and co-curricular activities
• Coordinate seamlessly between academic, administrative, and support teams

D. TEACHER MANAGEMENT & INTERACTION

• Supervise all teaching staff and academic coordinators
• Conduct classroom observations and provide structured feedback
• Address teacher concerns, performance issues, and professional conduct
• Ensure adherence to:
• School academic policies
• HR norms
• CBSE standards
• Facilitate:
• Teacher training
• Workshops
• Capacity-building initiatives

E. ADMINISTRATIVE OVERSIGHT (INTEGRATED ROLE)

• Work closely with the Admin Head to ensure:
• Attendance discipline
• Staff deployment
• Transport coordination
• Student safety protocols
• Ensure all academic and administrative registers, records, and documentation are accurate and inspection-ready
• Monitor compliance with:
• Safety
• Hygiene
• Child protection policies

F. STUDENT DISCIPLINE & WELFARE

• Oversee student discipline and behavioural standards
• Address academic-related student issues and parent concerns
• Ensure a safe, inclusive, and respectful learning environment
• Coordinate with:
• School counsellor
• Special educator
• Class teachers where required

G. PARENT COMMUNICATION

• Serve as the primary academic point of contact for parents
• Address parent concerns professionally and within defined school protocols
• Support the Principal during:
• Scheduled parent meetings
• Reviews
• Orientation programs

H. CBSE COMPLIANCE & INSPECTION READINESS

• Ensure ongoing compliance with all CBSE Affiliation Bye-Laws
• Maintain inspection-ready documentation at all times
• Coordinate internal academic and compliance audits
• Support the Principal during CBSE inspections and audits

I. COORDINATION WITH PRINCIPAL & GROUP LEADERSHIP

• Provide regular academic and operational reports to the Principal
• Route all major academic plans, lesson plans, assessments, and events for Principals approval
• Implement academic directives issued by:
• Principal
• Correspondent
• Maintain clear documentation of decisions, approvals, and actions

3. AUTHORITY & DECISION-MAKING POWERS

The Vice Principal is authorised to:

• Take routine academic and operational decisions
• Supervise and guide teachers and coordinators
• Enforce school policies and discipline
• Manage daily academic and administrative matters

The Vice Principal shall not:

• Override strategic or policy decisions of the Principal
• Make financial commitments without approval
• Issue statutory documents reserved for the Principal

4. COMPETENCIES & SKILLS

• Strong academic planning and organisational ability
• Sound knowledge of CBSE systems, documentation, and inspections
• Ability to plan and execute annual academic and event calendars
• Excellent communication and people-management skills
• High professional integrity, discipline, and accountability
• Inspection-ready mindset

5. WORKING RELATIONSHIPS

• Reports to: Principal & Correspondent
• Supervises: Coordinators, Teachers, Academic Support Staff
• Works closely with: Admin Head, Counsellor, Support Teams

6. CONFIDENTIALITY & PROFESSIONAL ETHICS

The Vice Principal shall:

• Maintain confidentiality of academic, staff, and student information
• Uphold institutional values, ethics, and professionalism
• Act in the best interest of the school at all times