Travel Desk Manager

Job Summary

This is a role for someone who has a passion for being an organizer and a cheerleader to everyone traveling from the company or coming to our country.This role is dynamic in nature and requires a fast-paced attitude to stay on top of duties. As a travel desk manager, you will be required to maintain strict confidentiality about travel plans within and outside the organization.

Responsibilities

Travel Coordination

• Manage end to end Domestic and International travel arrangements including flights, hotels, transportation and itinerary planning according to company policy.
• Ensure timely delivery of travel documents and approvals.
• Handle visa applications and formalities promptly.
• Manage emergency changes/cancellations in a professional, calm manner and keep the traveller updated.
• You will regularly be in touch with finance and HR/Admin to manage all documentation and formalities pre and post-travel.

Vendor and Stakeholder Management

• Coordinate with Airlines, Hotels,Travel agencies and car rental partners.
• Negotiate corporate rates and contracts to optimize travel costs.

Travel Policy and Compliance

• Implement, review and update company travel policy.
• Ensure employees who are travelling adheres to guidelines for safe travel.
• Maintain travel MIS, dashboards and reporting

Financial Management

• Maintain the travel budget and identify cost saving opportunities.
• Review and verify travel expenses claim as per travel policy.

Crisis & Risk Management:

• Support employees in case of any travel disruptions, emergencies and itinerary changes.