Travel Coordinator

Role Overview and Responsibilities;

Dhruva Space is hiring a Travel Coordinator to manage end-to-end travel operations and logistics for our fast-paced and mission-driven teams. This full-time, on-site role is based at our headquarters in Hyderabad. The position requires working in the night shift to support round-the-clock travel needs. The ideal candidate will have a strong background in travel coordination and vendor management, with the ability to manage multiple travel requests efficiently while maintaining cost-effectiveness and ensuring employee satisfaction.

Key Responsibilities include but are not limited to:

• Coordinate and book flights, hotels, trains, and other modes of transport, ensuring the best rates and travel plans.
• Address employee travel queries, resolve issues, and provide timely updates on travel itineraries.
• Liaise with airlines, hotels, and service providers to ensure seamless travel experiences.
• Track and record travel expenses, process reimbursements, and ensure compliance with company travel policies.
• Manage visa applications and other necessary travel documentation for both domestic and international travel.
• Negotiate with vendors to obtain cost-effective and value-driven travel options.
• Keep employees informed about bookings, changes, and real-time travel updates.
• Maintain travel entitlement sheets, update internal records, and prepare detailed monthly travel expense reports.

Candidate Requirements:

• Bachelor's degree in Hospitality, Business Administration, or a related field.
• 56 years of relevant experience in travel desk operations, hospitality, or administration.
• Strong communication and interpersonal skills to interact effectively with employees and vendors.
• Proficiency in MS Office tools (Excel, Word, PowerPoint, Outlook) is a must.
• Familiarity with travel booking platforms and systems.
• Strong negotiation skills to optimize travel costs.
• Analytical mindset with attention to detail and the ability to multitask under pressure.
• Prior experience in a corporate or fast-paced environment is a plus.