Trade Operations Executive

ob Summary

We are looking for a proactive and detail-oriented Operations Executive to support end-to-end export logistics and commodity operations for our agri-business. The role involves shipment coordination, documentation management, contract administration, and providing accurate, timely operational support to internal and external stakeholders.

Key Responsibilities

• Coordinate shipments with carriers and freight forwarders, including issuing forwarding/shipping instructions (SI) .
• Track and update ETA/ETD , monitor shipment progress, and maintain shipment trackers/spreadsheets.
• Raise inspection orders and ensure timely receipt of inspection certificates.
• Prepare and verify export documentation including COO , BL, packing list, commercial invoices, insurance, and quality/quantity certificates.
• Ensure compliance with Incoterms, regulatory requirements, and company standards.
• Handle documentation for LC issuance, amendments, negotiation, and payment follow-ups .
• Create and update purchase and sales contracts with buyers, suppliers, and grower networks.
• Maintain accurate ERP entries and track contract execution, amendments, and closures.
• Check and code freight invoices before submitting to Finance.
• Manage and update grower ticket uploads and other operational records.
• Liaise with logistics, procurement, suppliers, customers, banks, and inspection agencies.
• Provide timely updates and resolve operational issues to ensure smooth execution.

Requirements

• Bachelors degree in supply chain, Logistics, International Business, Commerce, or related fields.
• 23 years of experience in export documentation, logistics coordination, or commodity operations.
• Strong knowledge of Incoterms, COO, BL, LC , and export documentation.
• Proficiency in ERP systems and advanced Excel skills (VLOOKUP, Pivot Tables).
• Excellent written and verbal communication skills.