Trade Operations & Compliance Specialist

Job Description

This position is primarily responsible for managing outbound flow of goods from India across international borders, coordinating all activities related to the international shipment of goods, including compliance with Indian and international trade regulations. Oversee export and re-export lifecycle—from receipt of request, documentation, coordination and adherence to applicable regulatory compliance. Ensure that all shipments are executed efficiently, cost-effectively, and in full compliance with Indian and international trade laws.

This profile will also be responsible to support import operations & compliances.

Key Responsibilities in Detail:

Operations:

• Plan and execute international export, re-export shipments by coordinating with freight forwarders, shipping lines, and customs brokers. Monitor shipment schedules to ensure timely dispatch and delivery.

• Maintain detailed records of re-exported items and coordinate with customs broker for approvals and documentation.

• Track shipments and update internal systems with delivery status. Maintain organized records of export transactions and documentation.

Documentation Management:

• Prepare and verify all export-related documents such as, Commercial invoices, Packing lists, Shipping bills, Certificates of origin, Bills of lading or airway bills.

• Ensure accuracy and completeness of documentation to avoid delays or penalties.

Regulatory Compliance:

• Ensure adherence to Indian EXIM policies, under FEMA, Customs regulations, RBI master circular on export of goods and services and international trade agreements. Classify goods correctly under the Harmonized System (HS) codes.

• Liaison with Bank for GR waiver process. Obtain no remittance certificate, export licenses, duty drawback claims, and re-export obligations under schemes like EPCG or Advance Authorization. Ensure closure of GR form within stipulated timeline, and closure of EDPMS cases via online process.

• Provide advocacy to cross functional teams on re-export process, documentation and applicable compliances.

Stakeholder Communication:

• Act as a liaison between internal departments (sales, logistics, finance) and external partners (Customs brokers, Customs and Customs).

• Provide regular updates on shipment status, documentation progress, and compliance issues.

• Resolve any discrepancies or issues that arise during export or re-export process.

Risk Management and Audit Readiness:

• Maintain meticulous records for all transactions to support audits and internal reviews.

• Identify and mitigate risks related to non-compliance, delays, or cost overruns.

• Stay informed about changes in trade laws, sanctions, and export control regulations.

Metrics:

• No Fines and Penalties

• Best in Class turnaround time as per defined SLAs.

• Best Practice solutions for vendor and customs broker management

• All legal compliance in place and measured

• Alignment with Agilent policy and procedure

Qualifications

Qualifications:

• Bachelors, post-Graduate degree in any discipline

• Minimum years 10 years of experience in export & import operations within pharmaceutical, biotech, or scientific equipment industry.

Preferred Skills:

• Strong knowledge of INCOTERMS, export documentation, and customs regulations.

• Excellent communication, negotiation, and organizational skills.

• Proficiency in ERP systems and MS Office Suite.

• Ability to work under pressure and manage multiple international shipments simultaneously.

Additional Details

Travel Required:

Shift:

Duration:

Job Function: