Tender & Office coordinator

Company Description

Leading Edge is a pioneering infrastructure solutions company in India with a legacy of excellence since 2005. We specialize in innovative aviation, ropeway (cable car) and adventure tourism solutions, from strategic concept development to turnkey execution. Our multidisciplinary expertise enables us to design, plan and implement worldclass infrastructure that connects communities, enhances regional mobility and creates memorable travel experiences across diverse landscapes. Over the years, we have grown to become a trusted partner for major government and private sector initiatives across key sectors including Ropeways / Cable Cars, Aviation Solutions, and Adventure Tourism Infrastructure.

We are empanelled with and collaborate closely with notable organisations and authorities, including NHLML, multiple State Governments, and Government of India authorities.

Role Description

The Tender & Office coordinator will be responsible for managing day-to-day office operations along with handling end-to-end tendering activities as and when required. The role involves internal coordination with teams and simultaneous coordination with joint venture partners to ensure complete, accurate and timely documentation.

Qualifications

• Bachelors degree in any discipline
• Proficiency in Administrative Assistance and handling Office Equipment
• Strong Customer Service and Communication skills
• Knowledge of professional Phone Etiquette
• Organizational and time management skills
• Basic computer skills, including proficiency in MS Office
• Ability to work collaboratively in a team-oriented setting
• Prior experience in tender management or office coordination is preferred

Key Responsibilities

Manage all general officerelated administrative work and ensure smooth daytoday operations.

Handle endtoend tendering activities, including identification, collection, preparation, filling and submission of tender documents.

Fill, compile, verify, and submit tender forms accurately and within specified timelines, ensuring compliance with all requirements and formats.

Coordinate with internal departments (technical, finance, legal and compliance) to collect required documents and ensure completeness of submission materials.

Coordinate with joint venture partners and external stakeholders to obtain complete and correct documentation for tenders.

Ensure timely submission of tenders to the respective authorities/clients and manage submission confirmations and acknowledgements.

Maintain proper records, documentation, and followups related to tenders including organizing files and version control.

Monitor, track and maintain a centralized tender database with statuses of all ongoing and submitted tenders, deadlines and outcomes.

Support posttender activities by tracking outcomes and timelines, preparing and submitting posttender reports and coordinating review meetings with relevant stakeholders.

Draft detailed posttender reports with inputs from technical, commercial and project teams, ensuring clear documentation of results, feedback, and nextsteps.

Follow up on submitted tenders, handle clarification requests, manage communications with tendering authorities and coordinate any required resubmissions or amendments.

Ensure compliance with tender requirements and organizational procedures throughout the tender lifecycle including postsubmission compliance tasks