Tender Administration Managers/ Engineers

Position Title:Tender Administration Manager

Proposed Terms of Reference (TOR):

• Detailed review and analysis of tender documents (ITB, RFP, RFQ, PQ, EOI), including contractual, technical, and commercial requirements
• Preparation of tender reading summaries, compliance matrices, and risk highlights
• Preparation, coordination, and compilation of qualification, technical, and administrative proposals in line with employer and donor requirements
• Document control and version management of all tender documents, ensuring accuracy, traceability, and compliance with submission requirements
• Establishment and maintenance of tender filing systems (soft and hard copies) in accordance with internal procedures
• Coordination with internal departments (engineering, finance, legal, HSE, planning) to collect, review, and validate inputs
• Management of the full tender submission process, including formatting, packaging, electronic portals, and physical submissions
• Monitoring tender timelines, addenda, clarifications, and submission deadlines
• Preparation and coordination of bank securities related to tenders (bid securities, bid bonds, guarantees), including liaison with finance and banks to ensure timely issuance and compliance with tender requirements
• Support in preparing clarification responses, post-submission correspondence, and bid follow-up
• Ensuring full compliance with employer requirements, donor procurement rules, and internal quality standards

Qualifications & Experience

Bachelors degree in civil engineering, Electrical Engineering, or a related field

• Minimum 57 years of relevant experience in tendering / business development within EPC, infrastructure, or energy projects
• Fluency in English is mandatory; French proficiency is a strong advantage