TECHNICAL BUYER-MATERIALS

Job Description: Technical Buyer - Materials

Position: Technical Buyer - Materials

Reporting to: Technical Purchase Lead

No. of Direct Reports: Nil

No. of Indirect Reports: Nil

Key Purpose of the Job :

The Technical Buyer is responsible for procurement and timely availability of parts / components ( Visual / Non Visual ) that includes standard / catalogue / non standard / non-catalogue for production. The role holder is also responsible to maintain inventory control based on set targets and manage cost for the scope of supply.

Educational Qualification / Experience required :

- Graduate in Engineering
- Experience of around 4 to 6 years in technical / industrial parts / components procurement
- Should possess ability to read technical drawings
- Should possess experience in handling multiple supplier accounts
- Should have exposure to working in ISO environment / lean manufacturing / Just in Time (JIT) production

Key Responsibilities :

1. Responsible for providing schedules to suppliers for on time procurement of components / parts for production.
2. Track, monitor, follow up for supply of Components / raw materials as per procurement process, SOP's including inventory targets
3. Undertake procurement activities for non standard components & new component development ( NSD).
4. Handle end-to-end procurement activities including inputs to cost management.

Task Analysis:

Indicative Tasks

1. Responsible for providing schedules to suppliers for on time procurement of components / parts for production.

Collate material requirement plan (MRP) based on 1 Firm+2 Tentative (1F+2T) from Planning for non visual procurement.

Prepare day, weekly plans for materials requirement for current / live month based on class of items and other impacting features (for example, imports, forward cover, long lead, customizations)

Review existing stock, inventory targets, lead time, confirmed deliveries, in transit stock for required parts / components, machined parts, fabrication parts, parts from sub-contracting for scheduling orders

Map schedule for supply of parts with supplier, communicate to respective suppliers / vendors and receive delivery confirmations

Verify BIN stock out situations and manage supplies against production plan to ensure delivery of parts, seamlessly

Plan for supply of overseas materials and communicate shipping schedule to suppliers with advance lead time as per guidelines

Check supplier accounts for any unresolved issues before placing purchase orders

Ensure on-going correction of Bin quantities to meet the desired production levels

2. Track, monitor, follow up for supply of raw materials as per procurement process, SLAs and guidelines including inventory targets

Track and monitor delivery of items as per delivery schedule and Service Level Agreements (SLA) on a daily basis

Resolve issues arising in the receipt of parts if any (for example, discrepancies in number of items, part code, excise duties or any other)

Coordinate with Quality for inspections on inward parts / components / items

Track inward part rejections / supplier defects and coordinate with respective supplier for segregation / rework / rejections of parts

Coordinate with suppliers for quality related issues and escalate as appropriate

Track deviation requests arising from supplier / purchase team follow through for approvals / rejections / rework

Keep track of trigger board, trigger mails, pending triggers to check for shortages for next day production schedule and alert suppliers, as appropriate

Update and alert concerned teams in Production on shortages / issues in material availability, coordinate with Stores to resolve issues in materials availability, as necessary (for example, through anchor meetings)

Communicate to MRP in advance on non-availability of material that may impact production schedule

Handle activities related to sub-contracting including Purchase Order (PO), verifying tax items and forward PO to Stores for further process

Coordinate with transport vendors to arrange for supplies, as necessary

Track high value inventory to ensure inventory controls as per targets

Constantly track materials inventory to maintain control, achieve inventory targets based on Minimum Order Quantity (MOQ) (for example, milk run - 1 bin, two bin - 1.2 bin, forward cover - 2 bin, non visual based on requirement only)

3. Undertake procurement activities for non standard components, new component development, components for new product development

Liaise with Supplier Development to address any queries raised by supplier, ensure required documentation and changes to purchase process are institutionalized

Communicate to suppliers any Engineering Change Request (ECR) and customizations in the part to increase awareness on new part requirements including design and other escalated queries

Track and monitor purchase of Non standard parts / components; and related inventory stock

4. Handle end-to-end procurement activities including inputs to pricing, documentation, supplier payments and execution of cost reduction initiatives

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