Studio Co-ordinator (Healthcare) - Analyst

We have an exciting role to head our creative studio for one of Omnicoms largest advertising agency. This leadership role will require to lead and drive world-class advertising, creative and studio deliverables working with global brands and agency leaders. This role would be overall responsible for production, practice a people management.

Join us at OGS

We are OGSOmnicom's Integrated Solutions Engine that brings together a global talent community and connected capabilities in data, creative, media, commerce, and technology to build adaptive, future-ready solutions.

We are redefining the global capability center - not as an offshoring hub, but as a true inside edge. OGS is the place where the future is tested, built, and scaled for the worlds most ambitious agencies and clients.

With over 4300+ talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the worlds most iconic brands, helping them move faster and achieve moreeverywhere. We are growing rapidly and looking for passionate individuals to be part of this journey.

Let us build this, together!

Omnicom Health (OH) is the worlds largest and most diverse global healthcare network, pioneering solutions that shape a healthier future for all.

At OH Equal Opportunity Employment (EOA) /Affirmative Action (AA) employer, youre not just part of a networkyoure part of a movement. Our ambition is to be the case study others aspire to, challenging the status quo and redefining whats possible. With flagship locations globally, we deliver local expertise and groundbreaking healthcare solutions across consulting, strategy, creative, media, and more. Our 29 specialized companies work seamlessly to drive innovation with precision and impact.

About our Agency DDB Remedy

Lets make great things happen. Lets make campaigns that make a difference. Lets make people stop and think. Lets make heads turn and hearts race. Lets make launches run like a dream. Lets make congresses a destination. Lets make brands people rave about. Lets make innovation more than a buzzword. Lets make experiences extraordinary. Lets make trends, not follow them.

Know more at:

The OGS-OH partnership empowers some of the worlds iconic brands with Knowledge, Innovation, and Transformation. When you join, you become part of a dynamic team that delivers high-impact solutions in the healthcare marketing and communications space. Heres what makes us unique:

• We are a growing community that blends creativity, technology, and data-driven insights to transform healthcare.
• Bringing you the best of both worlds our team partners with key OH strategists while staying rooted in OGS culture and values.
• Access to top healthcare and biopharmaceutical brands.
• Helping you own your career unlock diverse learning and upskilling opportunities, along with personalized talent development programs.
• Empowering you with an inclusive, rewarding, and engaging work environment centred around your
• well-being.

JOB SUMMARY

As a Project Management Coordinator, you are responsible for the operational day-to-day delivery support on agency business, becoming wholly trusted and relied upon by your agency team in the running of your account and the agency internal processes.

You help manage projects through initial scoping through to creative execution, studio, and production. You are the glue between all departments and closely aligned to client service. You begin to understand how client departments work and are passionate about processes that lead to efficient client agency working relationships.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Overall project management (supporting the Project Manager)

• Assist with the planning, communication, organisation, leadership, and delivery of the programme of work
• Help manage and oversee project scope, monitor scope creep, and drive updates
• Supporting with upstream management of Agency/Client workflow including proactive creation of multichannel timing plans and maintenance of internal status reports as necessary
• Establish and maintain project and/or program communications through project working with the PM
• Support with proactive stakeholder management throughout project lifecycle including running internal status meetings and maintenance and approval of all project documentation
• Assist with escalating concerns and observations to client service team and department leads to further improve our ways of working, not resting on our laurels
• Partner with production specialists as required, approve production decisions where necessary and maintain oversight of delivery alongside PM
• Co-responsible for building and nurturing new supplier relationships
• Help in setting up post project review meetings, and gather feedback for internal and external measurement of KPIs
• Supporting PM with daily internal stand ups

Finance (supporting the Project Manager)

• Assist with managing estimates and timings for the whole project including production within the SOW document and create detailed estimates and timings to gain internal approvals
• Flag internal investment/budget burn as appropriate
• Ensure weekly project financial health reporting alongside the PM
• Management of estimates raise purchase orders and invoice approvals for third party costs for Client Service approval before release to third party
• Report and update Client Service on any risks as needed
• As required attend monthly financial meeting with Client Service and Finance
• Add new suppliers to AX (fill in new supplier forms etc)

Administration and Process (overseen by the Project Manager)

• Create new Workfront projects, set up project and resource management to allocate creative roles
• Support with creating and updating timing plans and scopes to input on Workfront and manage updates
• Join status updates to inform overall project status for new and live jobs
• Prepare production briefs and add to Workfront
• Ensure all specs, assets, signed off copy, signed off design, guidelines any other creative and digital files are available in advance of briefing design, studio, or production
• Ensure documentation like NDAs and contracts are in place for new projects

Resource Management (overseen by the Project Manager)

• Helps to plan and manages agency resources throughout the project lifecycle
• Make requests for strategy, creative, copy, design, and other studio time on WorkFront
• Help lead resource workload management meetings with Traffic team to avoid conflicts and lack of resource

Creative (supporting the Project Manager)

• Assist with creative development and production phases including joining kick-off meetings, creative reviews and production briefings diarizing where required
• Support on setting agendas and informs on next steps to firm up agreements across the team with the PM
• Support with the evaluation of creative and production against brief, budget, requirements, and brand guidelines for client service review
• Ensure all concepts and project documentation is approved prior to client presentation
• Ensure all creative work is proof-read before being presented to client
• Traffic internal progress chasing and tracking

Understands our work, our Network, and our clients

• Has basic knowledge and understanding of agency processes and the time required to complete each stage and asks internally to sense check assumptions
• Supports the wider team on prospecting pitches
• Act as an advocate and supporter of DDB Remedy in all interactions with the client or external suppliers
• Ability to grasp an understanding of client team structure, client internal drivers and blockers, able to work with and around these

KNOWLEDGE, SKILLS AND ABILITIES

• Has ability to learn and grow from successes and mistakes
• Clearly and concisely communicates next steps and ownership of output across the project team
• Hunger for personal development and knowledge across all channels of production
• Ability to negotiate for optimal outcomes

EDUCATION, EXPERIENCE AND RELATED QUALIFICATIONS

• College degree, or higher