Statutory & Labour Compliance Lead – Factory Workforce

Role Purpose

Own endtoend statutory and labour compliance for a large manufacturing workforce (onroll and contract), ensuring zero noncompliance, robust systems, and readiness for any inspection across all plants and sites.

Key responsibilities

• Identify all applicable labour and factory legislations (Factories Act, CLRA, Minimum Wages, Payment of Wages, Bonus, Gratuity, ESIC, EPF, Shops & Establishments if applicable, state rules, local notifications) and maintain an updated compliance matrix for the factory.
• Have fair understanding of all four labor codes.
• Ensure timely registration, licenses and renewals (factory licence, CLRA registration and licences,, fire NOC, trade licence, other local approvals) and track validity to avoid lapses.
• Maintain all statutory registers, records and returns related to working hours, overtime, leaves, wages, bonus, accidents, canteen, welfare, and contractor workforce as prescribed under the Factories Act and labour laws.
• Monitor wage, overtime and benefit calculations for workers to ensure adherence to minimum wages, overtime rates, social security deductions and payment timelines; coordinate with payroll and finance for accurate disbursement.
• Drive strong contractor governance: preonboarding due diligence, agreement clauses, monthly compliance documentation (licences, challans, registers, returns) and no compliance no billing controls
• Prepare for and handle inspections, audits and inquiries from Labour Department, Factory Inspectorate, PF/ESI authorities, Pollution Control Board and other statutory bodies, including preparing replies to notices and showcause communications.
• Conduct periodic internal compliance audits, identify gaps, and drive corrective and preventive action plans (CAPA) with operations, HR, safety and admin teams.
• Partner with EHS/Safety to ensure legal compliance on health, safety and welfare provisions for workers (PPE, machine guarding, training, accident reporting, safety committees, medical facilities).
• Maintain updated knowledge of amendments, state notifications and new labour codes affecting factory workers and translate them into SOPs, checklists and communication to stakeholders.
• Prepare periodic dashboards and MIS for plant leadership on compliance status, risks, upcoming due dates, and inspection outcomes; escalate critical noncompliance issues.
• Support HR/IR teams in ensuring disciplinary processes, terminations, layoffs, and closures related to workers are legally compliant and appropriately documented.

Required qualifications and experience

• Postgraduate in HR, Labour Welfare, Law or related discipline; additional qualification in labour laws preferred.
• 812 years of experience in statutory and labour compliance in a manufacturing / factory environment managing large bluecollar workforce (onroll and contract).
• Strong working knowledge of the Factories Act, CLRA, social security laws and statespecific rules, with demonstrated experience of handling inspections and audits independently.

Key skills and competencies

• Deep understanding of labour and factory compliance with strong attention to detail and documentation rigor.
• Ability to build systems, trackers and SOPs for multishift, highheadcount factory operations.
• Strong stakeholder management with plant heads, HR, EHS, contractors and government officials; high integrity and risk awareness.